GRADUATION PROCESS OVERVIEW
GRADUATION PROCESS OVERVIEW
- Student receives email from Registrar’s Office about applying to graduate.
- Student reaches out to Academic Advisor or Program Coordinator about any remaining requirements or issues.
- Student applies to graduate online through Banner Self-Service.
- Student receives confirmation email from Registrar’s Office concerning graduation status (i.e. missing requirements or cleared pending final grades).
- Student reviews degree evaluation or CAPP in Banner Self-Service to verify any missing requirements or cleared status pending final grades.
- Student receives email from Registrar’s Office about Commencement after midterms.
- Student declares intent to participate in Commencement through Registrar’s Office.
- Student purchases cap and gown from Campus bookstore.
- Student receives email from Registrar’s Office to review the Commencement program draft for spelling of name and hometown.
- Student earning graduation or Latin honors (undergraduates only) receives email from Registrar’s Office about purchasing honor cords from the Campus Bookstore after finals.
- Commencement rehearsal.
- Commencement (NOTE: Any candidate not participating will receive diploma at a later date).
Attention All UM Students
All students intending to graduate must apply for graduation. Responsibility for meeting all graduation requirements rests with the student. By submitting your graduation application, you acknowledge that you have reviewed your degree evaluation (CAPP) in Banner Self-Service and understand your graduation eligibility. For additional information, refer to the appropriate section below.
General Graduation Requirements – Undergraduate
Responsibility for meeting all graduation requirements rests with the student. In addition to the University’s minimum general requirements listed below, colleges and/or departments may have additional graduation requirements as described in the colleges’ information sections of the University Bulletin. Minimum general requirements for graduation are:
- Credit for at least 120 semester hours
- Credit for at least 30 of the last 40 semester hours required for degree completion must be earned at the University of Montevallo
- Credit for at least 30 semester hours of 300- and/or 400-level study earned at the University of Montevallo
- Completion of at least 25 percent of the credit hours required for the degree at the University of Montevallo
- Completion of at least 50 percent of the courses required for the major at the University of Montevallo
- Cumulative GPA of at least 2.0 for courses required for the major(s)
- Cumulative GPA of at least 2.0 for courses required for the minor(s), if applicable
- A cumulative institutional GPA of at least 2.0
- A cumulative overall GPA of at least 2.0 on all courses attempted, including transfer courses
- Completion of the required senior assessments.
When calculating the major or minor GPA, only the highest grade in each course will be used.
No more than 64 semester hours of credit from a two year college may be applied toward degree requirements. No more than 45 combined semester hours of credit earned through Advanced Placement (AP), College Level Examination Program (CLEP), International Baccalaureate (IB), Cambridge Advanced International Certificate of Education (AICE), and military credit may be applied toward meeting degree requirements.
Although students with a financial obligation to the University may be permitted to participate in commencement exercises, official transcripts and diplomas will be withheld until all financial obligations to the University are satisfied.
Specific Undergraduate Degree Requirements
Bachelor of Arts
In addition to the General Education curriculum, students seeking the Bachelor of Arts degree must complete the second year course sequence (201 and 202) in French, German, or Spanish.
Completion of the foreign-language requirement is based on proficiency. Students have the opportunity to take a foreign-language placement exam to determine if they may start their language studies beyond the 101 level. A student whose level of language proficiency makes it possible to bypass one or more lower-level language classes will reduce the number of hours required to complete the language sequence but will not reduce the total number of hours required for graduation. For example, a student who places in FRN 102 as a result of the placement exam will not be required to take FRN 101 but will not receive the credit hours for FRN 101. Information about the placement exam is available from the Department of English and Foreign Languages.
Bachelor of Science
Students seeking the Bachelor of Science degree must complete a total of 18 or more credit hours in mathematics and science.
Other Undergraduate Degrees
For information about the Bachelor of Business Administration degree, refer to the College of Business section of the Bulletin. For information about the Bachelor of Fine Arts and Bachelor of Music degrees, refer to the College of Fine Arts section.
Second Bachelor’s Degree
Students who have previously completed a bachelor’s degree from the University of Montevallo or another regionally accredited institution may pursue a second bachelor’s degree at the University of Montevallo. Students who have completed a bachelor’s degree and are pursuing a second bachelor’s degree of the same type (B.A., B.S., etc.) will be considered as having completed the General Education requirements. Students who are pursuing a second bachelor’s degree of a different type may be required by the department offering the degree to complete additional General Education courses.
A second bachelor’s degree may be conferred when all requirements of the second degree program are completed. Requirements for the second bachelor’s degree are:
- Completion of at least 50 percent of the courses required for the major at the University of Montevallo
- Completion of at least 25 percent of the credit hours required for a bachelor’s degree at the University of Montevallo;
- Completion of at least 30 semester hours at the 300/400 level at the University of Montevallo;
- A cumulative GPA of at least 2.0 for courses required for the major(s);
- A cumulative GPA of at least 2.0 for courses required for the minor(s), if applicable
- A minimum cumulative overall and institutional GPA of 2.0.
Students who have formerly earned a bachelor’s degree at UM must meet the above requirements in addition to previously completed coursework. Additional coursework to meet standards including, but not limited to, course prerequisites, program accreditation, teacher certification, or graduate program entry may be required. All requirements should be reviewed with the academic adviser.
Students who select two majors must meet the degree requirements of both majors, including the General Education requirements. If the majors are in different degree programs, students will receive two diplomas simultaneously at graduation. The recipients’ names will be listed in the printed commencement program under both degree programs.
Teacher Certification Requirements
Students who intend to earn teacher certification should review requirements with their advisers during the freshman year. Information regarding teacher education programs is included in the College of Education section of the Bulletin and in the undergraduate Teacher Education Handbook.
Graduation Honors – Undergraduate
Undergraduate graduation honors that are designated on the transcript and on the diploma are based on the following standard:
|Cumulative UM GPA||Graduation Status|
|3.7–3.89||Magna Cum Laude|
|3.9–4.0||Summa Cum Laude|
Criteria to Participate in Spring Commencement
Summer graduation candidates will be permitted to participate in Spring Commencement provided that they meet specific criteria. Summer graduation candidates planning to participate in Spring Commencement should complete the May Commencement Participation Declaration Form and either scan and email it to firstname.lastname@example.org or return it in person to the Registrar’s Office. The criteria to participate in Spring Commencement is outlined below.
Graduate students who have not completed all graduation requirements by the end of Spring term may participate in Spring Commencement if they:
- have 6 semester hours or fewer hours to complete of coursework with verified Summer Term enrollment at UM in all remaining requirements;
- are on-track to complete any non-course program requirements by the end of the Summer Term; and
- have obtained the minimum cumulative GPA required for program completion.
Undergraduate students who have not completed all graduation requirements by the end of Spring term may participate in Spring Commencement if they:
- have 18 or fewer hours to complete with verified Summer Term enrollment at UM in all remaining requirements (including a completed transient letter, if applicable);
- have obtained at least a 2.0 cumulative GPA.
Names of all participants will be printed in the program. Therefore, a student may participate in only one commencement ceremony.
After the student completes all degree requirements, their degree will be conferred on the next “degree conferred” date. This date will appear on the student’s diploma and transcript and will correspond to one of the three dates that UM confers degrees (see Academic Calendar). All graduation requirements and financial obligations must be satisfied in order to receive the diploma.
Summer candidates approved to participate in Spring Commencement will walk with preliminary honor designations based on the UM Cumulative GPA at the time of Commencement. Final honors designations will be printed on the diploma and final transcript after completion.
Specific Graduate Degree Requirements
Graduate students are expected to conform to the rules and regulations of the University of Montevallo. The responsibility for meeting the requirements for a degree or certificate rests with the student.
Maximum Time Limit to Complete Degree
Students will be allowed six years from the date of enrollment to complete graduate degree programs. No course more than six years old will be accepted for credit toward a graduate degree unless the student has petitioned the department chair and the college dean for an extension. If an extension is granted, the chair and college dean will decide the validity of courses rendered more than six years old by that decision.
Successful completion of an exit examination (oral, written, portfolio, capstone project, etc.) on all graduate work will be required of each student in partial fulfillment of requirements for the master’s or Educational Specialist Degrees. Exit exams may be attempted no more than three times. The exam typically is taken when the student is within six hours of completing the program. Contact the department office for exam registration deadlines.
Master’s degree programs: A minimum of 30 semester hours is required for the master’s degree. A full-time student who is required to write a thesis must earn a minimum of 24 semester hours in coursework. The thesis together with the coursework must total a minimum of 30 semester hours. Some degrees require more than 30 hours.
Ed.S. programs: A minimum of 30 semester hours is required for the Ed.S. Degree.
Grade Point Average
Master’s degree programs: For the M.A., M.B.A., and M.S. programs, a 3.0 GPA is required on all work attempted for retention and graduation. The M.Ed. programs (with the exception of M.Ed. Counseling concentrations in Clinical Mental Health, and Couples & Family, which require a 3.0) require a 3.25 GPA. A graduate student whose grade point average falls below the required minimum GPA will be placed on academic warning. The student has one term of enrollment in which to raise the overall GPA to the requirement minimum. May and both summer sessions together count as one term. Failure to raise the grade point average to the required minimum as prescribed above will result in dismissal from the graduate program. The minimum passing grade for a graduate course is a C. A course may be repeated only one time if a grade lower than a C is made and the hours will be counted as hours attempted. Courses may be repeated only at UM.
Ed.S. programs: For retention and graduation, a 3.5 average on a 4.0 scale is required on all work attempted (with the exception of the Ed.S. Instructional Technology program, which requires a 3.25). A student whose GPA falls below 3.5 will be placed on academic warning. The student has one term of enrollment to raise the overall GPA to 3.5. May and summer sessions count as one term. Failure to raise the GPA to 3.5 as prescribed above will result in dismissal from the program. The minimum passing grade for Ed.S. courses is a C. A course may be repeated only one time if a grade lower than a C is made, and the hours will be counted as hours attempted. Courses may be repeated only at UM.
Final Semester GPA: A graduate student’s graduate GPA is calculated only on the current program of study. Students who come to the end of their program or to the internship without the required GPA, having never been placed on academic warning, will be allowed to repeat up to two courses (where grades C, D, or F were made, and a B in Instructional Leadership) completed during the semester in which the GPA fell below the required minimum, as long as the grade(s) earned in the repeat(s) have the potential to restore the GPA.