Information Services & Technology

Affiliate Access Request

Affiliates are non-student, non-UM employees, who are associated with University of Montevallo for a prescribed period of time. They are individuals such as contractors, cooperating staff, residents, interns, visiting scholars, research collaborators, visiting students with a special program, volunteers, alumni, etc. The primary characteristic of affiliation is that it is considered temporary. There is no guarantee of access to systems for affiliates.

Emeritus Email Access Request

Individuals who have been granted Emeritus status by the Board of Trustees and wish to retain access to their University of Montevallo email account must have the request submitted through the affiliate access form by their department supervisor. Continued access is subject to university approval and may be reviewed periodically.

Access Requirements

The following requirements apply to all affiliate and emeritus access requests:

• Should be granted the lowest level of access necessary to accomplish the task at hand with Banner or other enterprise system access are granted read-only as a default.
• Must comply with all university policies, State and Federal Laws.
• Will not be granted systems access as a convenience.
• Will be required to sign a non-disclosure agreement as part of their affiliation.
• Will only be granted temporary access.
• Cannot be system administrators for production systems except in the case of emergency fixes, where contractors are hired for that specific purpose; but should still follow best practices for system fix migration (development, test, production).
• Must have a direct supervisor that is a full-time UM employee with access to an email address.
• Must always place the status of their affiliation in the signature line of their email (e.g., ”Volunteer Coach”, “Visiting Professor”, “Professor Emeritus”, “Interim Program Coordinator”).