Special Services

Special Services

Special Services provided by the Physical Plant include:

• Moving/removal of large items such as furniture
• Event equipment rentals

University of Montevallo Event Equipment Rentals

New Rental Pricing Effective May 12, 2025

The University of Montevallo is pleased to announce a new, simplified rental pricing structure for event equipment.
This change provides clear, consistent pricing for departments, organizations, and individuals reserving items for campus events.
It also gives you an easy-to-calculate cost up front, making it simpler to plan and stay within your department or event budget.

Rental Rates (for a Two-Day Period)

Minimum Rental Charge: $23.50

Important Information:

– Rental Period: Pricing covers up to two consecutive days.
– Extended Rentals: If you require equipment for more than two days, please contact Facilities Services for availability and additional pricing.
– Delivery: Equipment will be delivered to your event location during normal business hours.
– Setup: Tents will be set up by University staff – weather permitting. All other equipment (tables, chairs, podiums, picnic tables, etc.) must be set up by the requesting department or individual.
– After-Hours Service: If tent delivery or setup is outside of normal business hours or on holidays there will be an additional charge of $32.50 per man-hour.

Reservation Requirements:

– All rental requests must be submitted through the University’s 25Live calendar reservation system.
– Requests should be made at least one week in advance.
– Equipment availability is subject to existing event schedules and inventory limits.

Usage & Responsibility:

– Event setup items may only be reserved by and for University organization events and may only be used on University property.
– These items are not to be transported by anyone other than Physical Plant employees.
– Any loss or damage to the items will incur further charges.
– At the end of your event, tables and chairs should be taken down and stacked in the manner in which they were delivered. A takedown fee will be incurred if this is not done.
– The grill must be cleaned after use. Failure to do so may result in a cleanup fee.
– The custodial department can also provide services surrounding your event, charged at an overtime rate.

How to Reserve Equipment:

1. Log in to 25Live: https://25live.collegenet.com/pro/montevallo#!/home/dash
2. Submit your event request including all equipment needed.
3. You will receive confirmation and coordination details once your request is processed.