UM-Affiliated Film Request

UM Faculty, Staff or Students Wishing to Film on Campus

UM faculty, staff or students do not need to get permission for filming or photography if:

• The filming requires no special services (i.e., parking or security) or in any way disrupts the normal functioning of the University
• The filming is for non-commercial or internal use
• The filming is done inside a film/photography studio operated by any UM colleges/schools, departments or divisions
• The filming is for a class or research project that does not require special services (i.e., parking or security) or disrupts the normal functioning of the University*

*Students, faculty or staff who plan to use campus or any buildings as a set for documentaries, short or feature films should follow the guidelines below so that any logistical problems can be minimized.

Units within the University who contract with an outside production company for filming on campus should follow the procedures listed below.

All students, faculty and staff wishing to use a drone on campus must follow the procedures listed below.

Process for UM-Affiliated Persons to Film on Campus

The process for UM faculty, staff or students to gain approval to film on campus can take up to 40 working days from start to finish. The process is as follows:

1. Complete the UM-Affiliated Film Request Form and submit it along with a script for review. Notification of approval or denial will be given within 30 working days from receipt of the completed UM-Affiliated Film Request Form and the script.
2. If applicable, complete the Location Agreement and provide required documentation at least 10 working days prior to shoot date. See below for specifics.

Guidelines for UM-Affiliated Persons to Film on Campus

Script Review

Location Agreement

If a unit within the University is using an outside production company/producer/photographer for a project, the producer/production company must sign a Location Agreement, indemnifying and holding UM and its Trustees, employees, students and agents harmless from all claims and causes of action. The producer/production company shall provide a Certificate of Insurance Coverage, naming UM as an additional insured. The Certificate of Insurance Coverage should serve as evidence that the producer/production company has the following insurance policies:

• General Liability Insurance with limits of not less than $1,000,000 per occurrences insuring against all liability of the Producer/Production Company and its authorized representatives arising out of or in connection with the use and occupancy of the location
• Property Damage Liability Insurance with a limit of not less than $1,000,000 per occurrence
• Adequate Workmen’s Compensation Insurance
• Adequate Automobile Insurance

A Location Agreement will be sent electronically to the producer/production company after approval of the filming request. No filming by a non UM-affiliated individual or organization can take place at UM without the execution of a Location Agreement by both the producer/production company and UM.

Drone Usage

The use of drone for filming at the University of Montevallo will only be allowed under limited circumstances, and is highly discouraged.

Flights of drones are prohibited on University properties during all outside events, including but not limited to:

• Any sporting or athletic event, including games, practices and any other associated outside activities
• Any group or outside social events, including concerts, ceremonies, Bid Day and/or events associated with Welcome Week
• University parades on or off campus property
• Scheduled group events, including graduation

Anyone planning to film with a drone must present proof of ownership of FAA drone pilot certification.

University of Montevallo Identification and Appropriate Use of Campus Images

Identification of the University of Montevallo as the filming location and use of the University’s name, logo or brand is not permitted except in rare instances and only when the specific use is submitted for prior approval to the Office of University Marketing & Communications. The request will be reviewed by UM administration and will only be approved when deemed to be in the University’s best interest.

Identification includes but is not limited to trademarks, icons, widely recognizable University landmarks and the use of merchandise containing trademarked images/logos (i.e., apparel, flags, posters, miscellaneous items containing logo, etc.). Identification also includes verbal references on film.

Questions

Questions about filming at UM or these procedures should be directed to