Non UM-Affiliated Film Request

Non UM-Affiliated Persons Wishing to Film on Campus

An approved Film Request Form and a Location Agreement are required for all filming at the University of Montevallo.

Requests will be evaluated, and a decision will be made based on the following factors, including but not limited to:

• Does it interfere with educational, research, program functions or previously scheduled events?
• Does it pose a security or safety risk?
• Does it compromise the privacy of any faculty, staff, student or visitor at UM?
• Does it include any potential logistical problems?
• Is it appropriate and protective of the intrinsic value of the University of Montevallo name and deemed consistent with the University’s best interest?

Process for Non UM-Affiliated Persons to Film on Campus

The process for non UM-affiliated persons to gain approval to film on campus can take up to 50 working days from start to finish. The process is as follows:

1. Complete the Scouting Visit Request Form and submit it along with a script for review. Notification of approval or denial will be given withing 10 working days from receipt of the completed Scouting Visit Request Form and the script. If the request is approved, the director of creative services will arrange the visit.
2. After the scouting visit, complete and submit the Non-UM Affiliated Film Request Form. The request will be reviewed by University administration. Notification of approval or denial will be given within 30 working days of receipt of the completed Non-UM Affiliated Request Form. If approved, a Location Agreement will be sent.
3. Complete the Location Agreement and provide required documentation at least 10 working days prior to shoot date. See below for specifics.

Guidelines for Non UM-Affiliated Persons to Film on Campus

Location Agreement

If a unit within the University is using an outside production company/producer/photographer for a project, the producer/production company must sign a Location Agreement, indemnifying and holding UM and its Trustees, employees, students and agents harmless from all claims and causes of action. The producer/production company shall provide a Certificate of Insurance Coverage, naming UM as an additional insured. The Certificate of Insurance Coverage should serve as evidence that the producer/production company has the following insurance policies:

• General Liability Insurance with limits of not less than $1,000,000 per occurrences insuring against all liability of the Producer/Production Company and its authorized representatives arising out of or in connection with the use and occupancy of the location

• Property Damage Liability Insurance with a limit of not less than $1,000,000 per occurrence

• Adequate Workmen’s Compensation Insurance

• Adequate Automobile Insurance

A Location Agreement will be sent electronically to the producer/production company after approval of the filming request. No filming by a non-UM affiliated individual or organization can take place at UM without the execution of a Location Agreement by both the producer/production company and UM.

Drone Usage

The use of drones for filming at the University of Montevallo will only be allowed under limited circumstances and is highly discouraged.

Flights of drones are prohibited on University properties during all outside events, including but not limited to:

• Any sporting or athletic event, including games, practices and any other associated outside activities
• Any group or outside social events, including concerts, ceremonies, Bid Day and/or events associated with Welcome Week
• University parades on or off campus property
• Scheduled group events, including graduation

Anyone planning to film with a drone must present proof of ownership of FAA drone pilot certification.

University of Montevallo Identification and Appropriate Use of Campus Images

Identification of the University of Montevallo as the filming location and use of the University’s name, logo or brand is not permitted except in rare instances and only when the specific use is submitted for prior approval to the Office of University Marketing & Communications. The request will be reviewed by UM administration and will only be approved when deemed to be in the University’s best interest.

Identification includes but is not limited to trademarks, icons, widely recognizable University landmarks and the use of merchandise containing trademarked images/logos (i.e., apparel, flags, posters, miscellaneous items containing logo, etc.) Identification also includes verbal references on film.