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Getting Started

Priority Deadlines

What is the deadline for requesting accommodations for class?

Accommodations may be requested at any point before or within an academic term, however, a student newly registering with DSS needs to provide sufficient time for staff to review the documentation and set up an intake appointment (generally a few days to several weeks depending on the time of year). Please see Getting Started for additional information.

Faculty also must be provided “timely notice”, meaning the student must deliver the accommodation letter (prepared by DSS) to their faculty member with sufficient time for the accommodation to be arranged (which could vary from two days for a DSS-proctored exam to several weeks for alternate format materials).

Is there a deadline for disability accommodations or modifications related my Housing assignment or University meal plans?

Yes, there are priority deadlines related to these areas. Fall housing assignments are emailed to students by the end of May, therefore DSS should be notified of disability needs by April 1st for current/returning students and by May 1st for new students. Appropriate notification includes submission of the Disability Housing/Dietary Request Form AND medical documentation. There are other deadlines for Spring and Summer term. Please see the Disability-Related Housing & Dietary Requests page for more information. Late requests will be considered on a case-by-case basis, as space allows, but they cannot be guaranteed due to extremely high occupancy rates.

I am approved to take exams in DSS. What is the deadline to schedule my exams?

The student is responsible for contacting DSS to reserve a testing room as early as possible, giving at least two business days’ notice during the semester and at least two weeks’ notice for final exams. Please see Testing Accommodations for additional information.

How long does it take to get an interpreter or real-time captionist for classes or campus events?

DSS requests advance notice in order to effectively and efficiently serve students. For new classes (registration or drop/add) advance notice is defined as at least three weeks before classes begin. For other requests (such as group work, project meetings, faculty meetings), advance notice is defined as at least two business days prior to the meeting/event. DSS understands that situations may not always allow for such notice, and staff will make every reasonable effort to locate an interpreter or captionist for all requests, including those received late. For more information please see the Handbook for Deaf and Hard-of-Hearing.

I will need some books, class materials and tests in an alternate format (audio, e-text, PDF or Braille).  How much notice is needed to have those ready when classes begin?

Students requesting alternate format materials should notify DSS at least three weeks in advance, providing the title, author and ISBN number and the preferred format. There is a link for Alt Format Materials for more details. Please note it can take more time to obtain Braille textbooks and two months is the recommended notice.

All requests for alt format textbooks will processed as quickly as possible, but we cannot guarantee that late requests will be available on the first day of class.  Alt formats of materials posted to Canvas in an inaccessible format should be brought to the attention of DSS staff as soon as possible and every effort will be made to convert those immediately.  Conversion of test materials will be coordinated with faculty.