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Coronavirus Information

July 2: CARES Act Funding Distribution

The University of Montevallo

CARES Act Funding Distribution

Updated on July 2, 2020

Originally published June 8, 2020

A. The University of Montevallo (UM) signed and returned the Recipient’s Funding Certification and Agreement Emergency Financial Aid Grants to Students under the Coronavirus Aid, Relief, and Economic Security (CARES) Act to the Department of Education, including assurance UM has used, or intends to use, no less than 50 percent of the funds received under Section 18004(a)(1) of the CARES Act to provide emergency financial aid grants directly to students. UM received $2,560,001 in total relief funding from the Coronavirus Aid, Relief and Economic Security (CARES) Act. At a minimum, 50 percent of this funding ($1,280,001) was to be distributed by the University as direct payments to students who demonstrated significant need because of the disruption of campus operations due to COVID-19. The University provided these direct payments to students in two steps, as outlined in this funding distribution plan.

PART I:

The University of Montevallo provided a COVID-19 Emergency Relief Fund Application, which could be accessed via the UM Portal. Students who had encountered an immediate financial need as a direct result of the COVID-19 pandemic prior to the Part II distribution, described below, could utilize this application to apply for emergency relief funding through May 22, 2020. A total of $150,000 in CARES Act emergency funding was made available for the direct application grant funding. Grant funds remaining from Part I distributions were included in the Part II funding allocations described below.

CARES Act Part I Policies:

  1. In order to be eligible to receive this funding, a student must have been enrolled at UM for the spring 2020 semester (not in only online courses), must have filed a FAFSA for the 2019-2020 academic year and been eligible to receive Title IV funding as of March 16, 2020.
  2. Students who received funding during Part I of this funding distribution plan are eligible to participate in additional relief during Part II, net of amount distributed in Part I.
  3. In most scenarios, Part I grants were capped at $1,000 unless extreme extenuating circumstances were presented. In no circumstances were grant(s) to any student to exceed the maximum 2019-2020 Pell Grant award of $6,195, as suggested by Secretary DeVos in her letter to college and university presidents on April 9,

CARES Act Part I Procedures:

  1. A student must have completed the online COVID-19 Emergency Relief Fund Application that was available online.
  2. Once a student submitted an application, a member of the Emergency Relief Fund Team reviewed the application with the student, gathered supporting documentation** and recommended a total amount of assistance. Recommendations were then reviewed/approved by Counseling Services case manager, assistance director or Director. Eligibility was reviewed and approved by director of Financial Aid. This team was comprised of members from Business and Finance, Financial Aid Office, Student Affairs and University Advancement.

**Examples of supporting documentation included, but were not limited to, notification of a layoff due to COVID-19, utility bills, bank statements, etc.

  1. Approved Emergency Relief Fund application distribution was processed within 7-10 days of committee approval.

Total funding provided by Part I CARES Act direct application distributions as of June 15, 2020 totaled $51,794.69 and served 135 students.

Part II:

CARES Act Part II Policies

All eligible students received automatic relief in the form of a one-time monetary payment for those who demonstrated financial need, as determined by their Expected Family Contribution (EFC) from their Free Application for Federal Student Aid (FAFSA), their current spring 2020 enrollment status and federal aid acceptance. Students must have been eligible to receive Title IV aid to be considered to receive CARES Act funds. Students who were enrolled exclusively in online courses prior to the University’s transition to all online courses were excluded from Part II. CARES Act Part II grant funds were distributed to 1,716 students between the dates of June 18, 2020, and June 22, 2020, totaling $1,228,206.31.

CARES Act Part II Procedures

The following steps outline the process for Part II of this distribution plan.

  1. Identified Title IV eligible students by EFC categories for allocation of grant funds.
  2. The Business Affairs office emailed each recipient with instructions on use of funds provided by the CARES Act Relief Fund
  3. University Accounting Office distributed payments directly to students.
CARES Act Information
Students Allocation classifications CARES Act Part II Total Distributions
789 FAFSA Filed, Initial Pell Eligible, EFC < $6,195 Title IV Eligible $749,182.98
816 FAFSA Filed, Not Pell Eligible, Title IV Eligible, EFC < $50K $457,841.77
111 FAFSA Not Filed, Pell Eligible, Title IV Eligible, EFC > $50K $21,181.56
1,716 Total Student CARES Act Part II Grant Distributions $1,228,206.31
  CARES Act Part I Grant Distributions $51,794.69
  Total CARES Act student grant funds distributed $1,280,001.00

 

B. The University of Montevallo (UM) signed and returned the Recipient’s FundingCertification andAgreement for the Institutional Portion of the Higher Education Emergency Relief Fund Formula Grants Authorized by Section 18004(a)(1) of the Coronavirus Aid, Relief, and Economic Security (CARES) Act to the Department of Education, including assurance UM has used, or intends to use, no more than 50 percent of the funds received under this CARES Act to provide emergency institutional funding for costs incurred by the University directly related to COVID-19 pandemic. UM received $2,560,001 in total relief funding from the Coronavirus Aid, Relief and Economic Security (CARES) Act. A maximum of 50 percent of this funding ($1,280,000) was used by the University as direct recovery of loss incurred due to required closure of campus housing and campus meals due to the COVID-19 pandemic. The University allocated direct refunds for cost reimbursements in room and board charges to students required to move out of campus housing. The total cost to the University for this Direct Cost Reimbursement totaled $1,353,651.13.

 

Room and Board/Meal REFUNDS related to COVID-19
REFUNDS
Refund Category Refund Amount
Total Housing and Board Refunds $1,338,517.22
Optional Meal Plan Refunds
$15,133.91
Total Refunds related to COVID-19 to students
$1,353,651.13