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Software and Systems

Zoom Video Conferencing

Important Notices

  • Please begin updating all to Zoom 5.0 now. After May 30, 2020, all Zoom clients on older versions will receive a forced upgrade when trying to join meetings as GCM Encryption will be fully enabled across the Zoom platform. Click here for more information.
  • To preserve internet bandwidth and ensure that we are making the best use of global networks, you may experience intermittent availability of HD video during Zoom Meetings with 3 or more participants hosted on your desktop or mobile device. Standard video capabilities will remain in place. If you are joining using a Zoom Room or Conference Room Connector, HD video will remain enabled.
  • The privacy and security of our customers is our top priority. Based on feedback from our Education community, as of March 26th, the screen sharing settings within your account have automatically defaulted to “Only Host.” Click here to learn how to turn on participant sharing.

 

The basic (free) plan allows users to host group meetings up to 40 minutes in length with 100 or fewer participants. Meetings with the host and one other participant do not have a time limitation.  Sign up for a free basic account using your UM email address at https://zoom.us/signup.  If you are interested in purchasing a Zoom Educational license please contact the Solution Center, solutioncenter@montevallo.edu.

New to Zoom?

View informational video resources on Zoom’s website. These videos showcase everything from how to start a meeting to screen sharing and meeting controls.

Zoom Backgrounds

University Marketing & Communications has created Zoom virtual backgrounds so that you can bring the Bricks to your home office or classroom. Enable your Zoom virtual background in the Zoom Account Settings.

Create Secure Meetings

Avoid “ZoomBombing” – unwanted participants and content. When creating meetings, establish a password for the meeting or a waiting room. IS&T recommends turning off file transfer and annotation when these features are not in use. Remember that you can mute and remove unwanted or disruptive participants if necessary. Meeting hosts can prevent removed participants from rejoining.

Securing Your Zoom Meetings
Review Default Settings

Below are a list of recommended security settings. Before starting a Zoom session, establish secure settings to begin hosting secure meetings. Once signed into your account, click on the Settings tab to review all settings. A blue button (toggled to the right) means the setting is on. A gray button (toggled to the left) means it is off.

  • Host video – Off
  • Participants video – Off
  • Audio Type – Telephone and Computer Audio
  • Join before host – Off
  • User Personal Meeting ID (PMI) when scheduling a meeting – Off
  • Require a password when scheduling new meetings – On
  • Mute participants upon entry – On
  • Private chat – Off
  • Auto saving chats – On
  • File transfer – Off
  • Allow host to put attendee on hold – On
  • Screen sharing – Who can share? Host only
  • Disable desktop/screenshare for users – On
  • Annotation – Off
  • Whiteboard – Off
  • Remote control – Off
  • Virtual background – Off
  • Identify guest participants in the meeting – On
  • Auto-answer group in chat – Off
  • Attention tracking – On
  • Waiting room – (for small classes) On
  • Allow live streaming meetings – Off

Update Zoom

Keep your software secure by regularly performing software upgrades.  By updating to the latest version, you will receive security patches and updates to ensure the security of your computer and also your meetings. Visit the Zoom website for instructions on how to update.

Additional Information

Please see the links below for additional tips and tricks for securely using Zoom, security updates and the Zoom Help Center and tutorials.
Zoom BlogZoom DownloadZoom Help CenterZoom Product UpdatesZoom Video Tutorials