Business Affairs

Bid Opportunities

As part of the University of Montevallo’s Business Office, the Purchasing Department’s mission is to continually identify and incorporate innovative purchasing practices that will support the teaching, research, and service efforts of the University. We will do this by adhering to University policy, state law and sound business practices.

Bid Information

State of Alabama Division of Purchasing routinely establishes contracts for a wide variety of goods and services that can be utilized by all UM departments. All contracts are the result of a competitive bid issued by the State of Alabama Division of Purchasing and in accordance with State Bid Laws. University departments are to utilize these contracts whenever possible. When processing a purchase requisition for goods or services in accordance with one of the established contracts, the contract number must be indicated in the body of the requisition to ensure proper and accurate processing.

Active contracts can be reviewed by visiting the State of Alabama Division of Purchasing website.

For your benefit the University has provided a link for to the University’s Policy on Purchasing From Outside Vendors (Policy 03:020).

All bids must be accompanied by a completed Alabama State Disclosure form.

Section 9 of Act 2011-535, the new Alabama Immigration Law, requires that a Certification of Compliance Form and corresponding copy of the vendor one-page E-Verify Company Profile Document be on file for certain vendors to whom contracts are awarded by the University of Montevallo. This provision went into effect with contracts awarded on or after January 1, 2012.

Sealed Bids

Since the University follows the state bid laws, orders of $15,000 or more require sealed bids. Copies of these bids are posted daily on this website along with the results. Bid openings are public and vendors are invited to attend if they so desire.

Current Open Bids

Surplus Technology Bid 23002Surplus Technology Bid 23002 Inventory

University of Montevallo Website RFPUniversity of Montevallo Website RFP Q&A (Updated following Zoom with Vendor Q&A)University of Montevallo Website RFP Timeline

GEAR UP 2023 School Year Support Services RFPGEAR UP 2023 School Year Support Services RFP FAQ

GUJC Website RFPGUJC Website RFP Deadline Extension

GUJC Website RFP QuestionsGUJC Website RFP Branding KitGUJC Website RFP Site Map

Bid Award Letters

Bid 23001 Award Letter – 2022-2023 Ford Expedition

Current Business Partners

Business Cards, Letterhead and Envelopes: DMS Printing

Car Rental: Enterprise

Copiers and MFP Devices: The Stewart Organization 

Copy Paper: Staples Advantage

Furniture: See State Bid List

Grocery: Lucky’s

Travel System/Arrangements: Christopherson Travel

Office Supplies: Staples Advantage

Promotional Materials: Staples Promotional 

*The University is also a member of various cooperative purchasing consortiums. Please contact the Purchasing Office at 205-665-6012 for all our your sourcing needs.