Zoom Videoconferencing

How to Obtain a Zoom License

Zoom accounts are available for current student, faculty, and staff.  Sign up for an account using your UM email address at https://montevallo-edu.zoom.us/signup. After you have signed up for an account, please send an email to the Solution Center, solutioncenter@montevallo.edu requesting incorporation into the UM Zoom account.

New to Zoom?

View informational video resources on Zoom’s website. These videos showcase everything from how to start a meeting to screen sharing and meeting controls.

Zoom Backgrounds

University Marketing & Communications has created Zoom virtual backgrounds so that you can bring the Bricks to your home office or classroom. Enable your Zoom virtual background in the Zoom Account Settings.

Create Secure Meetings

Avoid “ZoomBombing” – unwanted participants and content. When creating meetings, establish a password for the meeting or a waiting room. IS&T recommends turning off file transfer and annotation when these features are not in use. Remember that you can mute and remove unwanted or disruptive participants if necessary. Meeting hosts can prevent removed participants from rejoining.

Securing Your Zoom Meetings

• • Generate a unique meeting ID for each meeting. Avoid using your Personal Meeting ID.
  • When scheduling a new meeting, secure the meeting with a password or enable a waiting room for the meeting.
    • Waiting Rooms: You can require waiting room for all participants. Meeting hosts can enable Waiting Rooms in the “Settings” menu of your Zoom profile.
    • Passwords: Passwords can be set at the individual meeting level or can be enabled for all meetings. Meeting Password settings.

Review Default Settings

Below are a list of recommended security settings. Before starting a Zoom session, establish secure settings to begin hosting secure meetings. Once signed into your account, click on the Settings tab to review all settings. A blue button (toggled to the right) means the setting is on. A gray button (toggled to the left) means it is off.

• • Host video – Off
  • Participants video – Off
  • Audio Type – Telephone and Computer Audio
  • Join before host – Off
  • User Personal Meeting ID (PMI) when scheduling a meeting – Off
  • Require a password when scheduling new meetings – On
  • Mute participants upon entry – On
  • Private chat – Off
  • Auto saving chats – On
  • File transfer – Off
  • Allow host to put attendee on hold – On
  • Screen sharing – Who can share? Host only
  • Disable desktop/screenshare for users – On
  • Annotation – Off
  • Whiteboard – Off
  • Remote control – Off
  • Virtual background – Off
  • Identify guest participants in the meeting – On
  • Auto-answer group in chat – Off
  • Attention tracking – On
  • Waiting room – (for small classes) On
  • Allow live streaming meetings – Off

Additional Information

Please see the links below for additional tips and tricks for securely using Zoom, security updates and the Zoom Help Center and tutorials.