International Student
Handbook
Student
Services
Information and forms pertaining to government
rules, regulations and the Student and Exchange
Visitor Information System (SEVIS) are the
responsibility of the Primary Designated School
Official (PDSO) and the Designated School
Official (DSO), located in the Registrar's
Office. New international students must report
in person to the DSO in the Registrar's Office no
later than the program start date listed on
their I-20. The DSO and PDSO provide forms and information pertaining
to I-20s, work permits, extensions of status
and other government documents. The phone number
is 665-6039 or 665-6040.
Services
for International Students are located in the
International House. The International
House is located one block from the main gates
of the University of Montevallo on the corner of
North Boundary and Valley Street. This office can provide information and
referrals for personal, social, and academic
matters; University procedures; sponsorship of
activities with international themes; and
development of intercultural educational
programs. Contact Elaine Webb, Coordinator,
International House for additional information.
Phone: 665-6006 Email:
webbe@montevallo.edu
Department
of Homeland Security (DHS) Regulations and
Terminology
There are three
separate Bureaus under the Department of
Homeland Security.
Immigration regulations are administered by the
United States Citizenship
and Immigration Service (USCIS). These regulations can change frequently
and can be very difficult to interpret. It is important for you to understand the immigration rules
and become familiar with certain terminology. The
USCIS does not consider ignorance of
the law a legitimate reason for failing to obey
it.
Immigration and Customs Enforcement (ICE)
is responsible for investigations and
enforcement of USCIS rules and regulations. They are also responsible for The Student
and Exchange Visitor Information System (SEVIS),
the
WEB based computer system that tracks
international students. The University of
Montevallo is SEVIS compliant and is required to
use this program to issue I-20s and track
students.
Customs and Border Protection (CBP)
is responsible for US ports of entry, border
patrol and customs service. They are responsible for security at the
ports of entry and will check your papers when you come into
the country. Often international visitors
and students will be interviewed by officials
with the CBP at the port of entry. Keep
all your important documents (passport, visa,
I-20, letter of admission to UM, and
financial affidavits) with you so they will be
available for review during the interview.
The
DHS requires that a copy of all international
student visa's I-94 cards, stamped I-20 and
passports be included in the student's file. Students must report to the
Registrar's Office with their documents upon arrival to
campus. Students
are not allowed to register until copies of the
required documents are on file in the
Registrar's Office. The
Registrar's Office, located on the 2nd
floor of Palmer Hall, provides information about
immigration regulations and certifications of
student status.
Passport
Always keep
your passport in a safe place. It is your most important document. Most passports are good for a limited
period of time. The law requires that your passport be
valid for at least six (6) months into the
future at all times while enrolled as a student. Some countries have entered into agreements with the U. S. government acknowledging that a
passport is valid for six months beyond the
expiration date shown in the passport. It is your responsibility to remember
when it will expire and contact the nearest
Consulate or Embassy of your country. The amount of time required for a
passport renewal varies per country. You may have to allow as much as several
months for processing, so please plan ahead.
Visas
The visa
stamped in your passport at the U. S. Consulate
is for permission to enter the United States for
a specific purpose and period of time. Students are usually given an F-1 visa. Spouses and children of F-1 visa holders
are assigned an F-2 visa. Since the visa is only important for
entry or
re-entry to the U. S., there is no need to worry
if your visa expires while you are here. If you need to leave the U. S.
temporarily you will be required to update your
VISA at a US Consulate before re-entering the
USA.
People often confuse the term
"visa", which gives a person
permission to apply for entry to the U. S., and
the terms "I-94",
"Arrival-Departure Record", or
"Permission to Stay". The latter terms refer to a person's
permission to remain in the U. S. after having
entered.
Other terms which may be confused with
"visa" are "status" or
"classification". The "visa" is stamped in the
passport and is used for entering
"classification". The type of visa
stamped in the passport may not always be the
same as the status or classification under which
you are allowed to enter the U. S. For example, a person may enter the
country on a B-2 "prospective student"
visa and subsequently have his/her
"status" changed to an F-1 student. A change of status is noted on the I-94
form. Therefore,
the individual will have one type of visa and
another type of status.
I-94
(Arrival/Departure Record)
The I-94 is the
small card stapled to your passport at the port
of entry to the United States. The I-94 indicates your immigration
classification and endorsement made by the
Immigration Office to indicate the date and
place of admission to the U. S. and the initial
period of authorized stay. Persons holding an F-1 visa, student
status, usually have their I-94 stamped
"D/S" (Duration of Status) which means
that the student may remain in the United States
to complete his/her studies, however long it
takes. Applications for an extension of status must be made with the
DSO, located in the Registrar's Office. The student must follow all regulations
of the student visa which includes remaining a
full time student in good academic standing.
Extensions
of stay must be filed on a timely basis in order
to remain in the U. S. legally. If you plan to travel outside the U. S., you will need to have page 3 of
the SEVIS I-20A-B signed by the DSO. The DSO’s
signature is good for one year. So if you will
not return before the DSO signature is one year old, you must report to the
Registrar's Office
for an updated signature.
International
students who leave the U. S. without a current
DSO signature, often encounter difficulty and
delays re-entering the US. Additional paperwork and documentation
will be required by the INS once you re-enter
the country and return to school.
I-20
Your SEVIS I-20
serves as your certificate of eligibility for
nonimmigrant, student status when obtaining an
F-1 visa. Once
in the US it serves as identification as a
foreign student on an F-1 visa. Keep this paper with your other
immigration documents.
Duration
of Status (D/S)
An F-1 student is
considered in status for the entire length of
time that full-time enrollment in an educational
program is maintained, plus any authorized
period of practical training. An additional sixty days to prepare for
departure is also included.
Extension
of Stay
Upon their initial
admission to the U. S. most non-immigrants
receive permission to stay in the country for a
specified period of time. Persons wishing to remain in the U. S.
beyond that time must apply, if eligible, for an
extension of stay. The procedure for applying varies
according to non-immigrant classification.
Departure
A non-immigrant who
is issued an I-94 card notifies the INS of
his/her departure from the U. S. by surrendering
the I-94 at the point of departure.
Voluntary
Departure Voluntary
departure is the permission granted at the
discretion of the USCIS for an
alien to depart voluntarily from the United
States at his/her own expense in lieu of
deportation Act 242 (b) and CFR 242.5. It is a means by which a person may avoid
the negative consequences of deportation by
leaving the U. S. voluntarily prior to the
deadline set by the USCIS. If voluntary departure has been granted,
the I-94 form will be endorsed "Voluntary
Departure" or "V/D", with the
date on which the departure is supposed to
occur. Voluntary
departure may be granted for various reasons.
Employment
The Immigration and
Nationality Act makes the assumption that F-1
students are here for the primary purpose of
attending school. Employment in general is restricted. The following employment possibilities
exist for F-1 students:
- Undergraduate and graduate students may be employed in
on-campus positions, if such employment will not
interfere with the student's ability to carry a
full program of study. Students may work up to 20 hours per week
while school is in session and full time during
school holidays. Students do not need to spend a
particular period of time in F-1 status before
this kind of employment can begin. Students are
required to obtain a social security card from
the Social Security Administration before
beginning on campus employment. A copy of the
social security card is required by the DSO
located in the Registrar's Office.
- A graduate student may be employed on campus as a
research assistant or teaching assistant with
approval of the Primary Designated School
Official (PDSO) located in the Registrar's
Office. The student will need a social
security number obtained from the Social
Security Office in Birmingham. Students can work for up to 20 hours per
week while school is in session and full time
during school holidays. Students do not need to spend a
particular period of time in F-1 status before
this kind of employment can begin.
- Curricular practical training (CPT) is only
available to F-1 students when it is an integral
part of an established curriculum or, if not
required, the student must receive credit for
the training. Students who are going to register
for a practicum or internship, paid or unpaid,
must be authorized by the DSO for CPT prior to
beginning the course. F-1 students must be
enrolled for one academic year before they are
eligible for CPT. There is no restriction on the
number of hours a student can work per week
while in CPT. Part-time CPT (20 hours or less
per week) does not impact eligibility for OPT
(see number 5). Full time CPT reduces the number
of hours a student my be granted OPT. See the
DSO for additional information.
- A student may qualify for off-campus
employment only if he has been in F-1 status for
at least one academic year and can demonstrate
an unforeseen change in financial circumstances
which has arisen after admission to the U.S.
and which makes it necessary to work for
essential financial support. The student must apply to the USCIS
through the DSO and must convince both that
these requirements are met. If the application is successful, the
USCIS will issue an Employment Authorization
Document (EAD). The student is authorized to accept
off-campus employment only after the USCIS has issued
the EAD. Students may work for up to 20 hours per
week while school is in session and full time
during the school holidays.
- A student may be authorized to be
employed for "optional practical
training" for a maximum period of twelve
months.
Generally this type of employment occurs after
the student has graduated. Employment
must be directly related to the student's
academic studies and the appropriate paperwork completed.
Applications
and instructions for "optional practical
training" are available from the DSO in the
Registrar's Office. Students who wish to remain in the U.S.
for practical training after completion of
studies must apply for the EAD 3 months prior to
graduation.
***Many
kinds of employment are not available to F-1
students. Jobs
done in exchange for free room and board are not
authorized unless the student has permission for
off-campus employment because of economic need.
Unauthorized Employment When a foreign student accepts employment that is not
authorized, such actions constitute serious
violations of federal law and regulations. The Immigration Reform and Control Act of 1986 makes it illegal for an
employer to hire a foreign student not
authorized for employment. It is a violation of status for an alien
to accept employment without authorization. The
foreign student who ignores the regulations
faces serious consequences.
Health
Insurance
There is no comprehensive free health care in the United States.
International students at the University of
Montevallo are required to participate in the
on-campus student health insurance program.
This entitles students to visit the Health
Center as needed and make two visits to a local
doctor per semester. The University of
Montevallo has a policy available, written for
UM students, which typically includes
hospitalization, repatriation and medical
evacuation. Brochures are available at the
Health Center.
Transferring
to Another School
An F-1 student may
transfer to another school only after completing
certain specified procedures required by the USCIS and both schools involved. Contact the DSO
at your current school and at the school to
which you plan to transfer for information.
Social
Security Taxes
Foreign students
who hold F-1 status do not pay social security
tax if they are authorized to be employed. Any foreign student
who has been authorized for employment by the
DSO for on campus employment and have received a
job offer may obtain a social
security number by applying in person to the
local Social Security Administration. Required
documentation is available in the Registrar's
Office. Processing time to
receive a social security card varies. It should be noted and understood that
possession of a social security card and number
does not in itself constitute authorization to
be employed. Employment of foreign students is
regulated by the USCIS, not the Social Security
Administration.
Federal
Financial Aid
Foreign students in
F-1 status are not eligible to receive federal
financial aid in the form of Pell grants,
federal work/study programs, guaranteed loans,
and similar programs, as these programs are
designed to serve citizens and residents of the
United States.
Maintenance
of Status for F-1 Students
Students admitted
to the U. S. in F-1 status must fulfill certain
obligations in order to maintain their status. A student must:
- Have a passport which is kept valid at
all times. (Some countries have an agreement with
the U. S. that the passport is valid 6 months
after the date of expiration.)
- Attend the school which the student was
authorized to attend.
- Carry a full course load of study for 2
academic semesters each year.
- Graduate-at least 9 hours per semester - Undergraduate-at least 12 hours per semester
- Must notify DSO of any of the following:
- Changes in permanent international
address
- Changes in current US address
- Name changes
- Obtaining a U.S.
social security number (a copy of your new card
will be required)
- Graduation date changes. Extensions must
be requested before the end date on the I-20
- To request dropping below full time
status
- Changes in degree or major
- To request transfer to a new school
- To request moving from one level to another at UM
(undergraduate to graduate)
- Limit on-campus employment to 20 hours
per week while school is in session, including
academic employment pursuant to the terms of a
scholarship, fellowship, or assistantship.
- Refrain from unauthorized off-campus
employment.
- Have DSO's signature that is less than
one year old on the I-20 that allow student to
go to his/her home country and then return to
the United State.
Academic
Information
Keys to
Academic Success
The American academic system differs from
all others in the world. To succeed in it,
you will need to learn how it is organized and
how it works. Listed below are some
suggestions that you should keep in mind as you
begin your studies. You will learn more of
the informal rules for academic success as you
undertake courses and have the opportunity to
talk with experienced students in your field of
study. The more discussion you have with
experienced students, the sooner you will be
able to develop a helpful understanding of the
way your academic department functions. Understand the Student's Goal. In the American educational
system, the best students are the ones with the
highest grade-point averages (GPA). Getting the highest possible GPA means
getting the highest possible grade in each
class, not just those classes in which you have
the greatest interest. Within each class, getting the highest
possible grade means getting the highest
possible mark on each assignment and
examination. Academic success in the American system
requires consistent, disciplined study for all
assignments, examinations, and courses.
Evaluate
Your Expectations. Keep in mind that a period of adjustment
to a new educational system is necessary before
you will be able to perform to the best of your
ability. In general, foreign students earn lower grades during their
first semester in this country. Then, as they become accustomed to the
system and as their English improves, their
grades improve.
Select
Your Courses Wisely. Especially during your first semester, do
not take more courses than necessary. Make sure you have a combination of more
demanding and less demanding courses, rather
than only "difficult" ones that
require heavy amounts of work. When arranging your course schedule,
consult not only with your academic advisor, but
also with experienced students who are familiar
with available courses and teachers. You may be tempted to take more courses
than necessary in order to try to earn your
degree faster. Sometimes the result of taking too many
courses is discouragement and poor academic
performance. You should be familiar with the
"pass-fail" grade option and the
procedures that allow for dropping and adding
courses.
Work
Hard from the Beginning. It is not possible, in the American
system of higher education, to wait until the
latter part of the semester to begin studying. If you do not begin studying on the first
day of classes, you are likely to get behind and
to experience academic difficulty.
Know
How to Study. The study habits that were appropriate
for the educational system in your country may
not be appropriate in the United States. You may have to learn to approach your
studies in a different way.
Talk
with your Teachers. Teachers in the United States expect
students to ask questions in class or
immediately following the class. Teachers expect students to make
appointments after class to discuss any problems
they are having in the class.
Ask
Questions. Any time you feel unsure of what is
expected of you in a class, or you do not
understand some aspect of the material being
presented, ask the teacher and some of your
fellow students about it. If you do not ask, it may be assumed that
you understand everything or that you are not
interested.
Understand the Assumptions Behind the
Educational System. In the U. S. educational system
you will find that education is viewed as an
effort to acquire more information about and a
greater understanding of things that are not yet
known or understood by anyone.
In the U. S. you
may also find that being able to memorize
material is less important that being able to
synthesize (that is, bring together and mix in a
new way) material from other sources, developing
your own ideas and viewpoints. U. S. faculty members tend to agree that
learning how to approach studies independently
and to develop one's own approaches and ideas is
the most difficult task facing new foreign
students. It
is important for you to realize that differences
exist between the U.S. and other educational
systems and that you will have to adjust your
thinking if you are going to succeed
academically. Whether or not you personally accept the
values of the education system here, you will
have to act in accordance with them while you
are here.
Understanding
the Academic System
Goals
of the Academic System - Broad Education. The American academic system as a whole, is intended to
provide a broad education for as many people as
possible. There is no screening examination which directs a student, at
an early age, into an academic or non-academic
area. A high proportion of the population completes secondary
school - and secondary school is not as
challenging as it is in countries where access
to education is more limited. A high proportion of the population
attempts some kind of post-secondary education -
and post-secondary study, at the undergraduate
level, is again not as challenging as it is in
some other systems. You may be disconcerted to find that
Americans who have completed many years of
formal education do not seem as well educated as
people at home who have had a comparable amount
of education.
Specialization. The American educational system also
produces specialists, people who have studied a
limited range of topics in depth. Specialization comes later in the U. S.
system than it does in most countries. It is not until the third or "junior" year of
undergraduate work that students concentrate on
their "major" field. There is further specialization in
graduate work, especially as students undertake
research for a thesis or dissertation.
Evaluation. It is considered important here to
evaluate the work that students do. Therefore, there is a "grading
system" which is used to rank and compare
students' academic work. A student's grades receive considerable
attention in competition for scholarships and
fellowships, admission to universities and
graduate schools, and jobs.
Conflicts of
goals. There are many conflicts among these
goals. For
example, there is pressure for earlier and
greater specialization as opposed to pressure
for broader "humanistic" or
"liberal arts" education. The grading system is considered by some
people to be adverse to the development of a
true appreciation of learning. As a result of the existence of these
conflicts, there is constant change in the
rules, procedures, and practices of the academic
system.
The
Semester System. The University of
Montevallo operates on the semester system. The academic year includes Fall and
Spring Semesters each 16 weeks long, a May Term,
and two Summer Sessions of five weeks each.
Credits. The quantity of academic work a student
completes at UM is measured in "credit
hours" or "semester hours". One "credit hour" represents
one clock hour of instruction per week for
approximately 16 weeks. Two clock hours of laboratory time are
considered equivalent to one hour of
instruction. The number of credits a course is worth
usually depends on the number of hours per week
that it meets.
A student must earn a specified number of
credits in order to graduate. This number varies for undergraduates and
graduates. Information about graduation requirements
can be found in the UM Bulletin. You can pick one up at the admissions
office.
The Grading System. The quality of
a student's academic work is measured by means
of "grades". There are four "passing"
grades, A, B, C and D. There is one
failing grade, F. Each grade carries a
designated number of "points" per credit, as
follows:
Grade Definition Grade points A Superior 4 B Above Average 3 C Average 2 D Below Average 1 F
Failing 0 I Incomplete 0
W Withdrawn 0 IP In Progress 0 NC No credit
0
A
student's "grade-point average" (GPA)
is calculated by dividing the number of credits
earned into the number of grade points earned. For example, if a student has taken three
courses each for three hours of credits and the
grades include one A, one B, and one C, the GPA
would be a 3.00. The calculation is like this:
Grades Credits Points Total Points
A 3 multiplied by 4 = 12 B 3 multiplied by 3 = 9 C
3 multiplied by 2 = 6 --- --- Total 9 27
The
"cumulative GPA" is the GPA a student
has earned for all studies undertaken at UM.
You
should refer to the UM Bulletin for further
information regarding the UM grading policy.
Each
professor at the University has his or her own
philosophy and methods of grading. Some use fixed grading scales, whereby each assignment or
examination that is graded can receive a fixed
maximum of points (e.g. 10 or 100), and the
number of points accumulated at the end of the
semester is converted into a letter grade (e.g.
450-500 points is an A). It is helpful to learn about the
philosophy and method of grading that each
professor uses.
Dropping
Classes. Students should be aware that they have
an option of dropping classes. Students who find that they are enrolled in too many classes
or that one or more of their classes is
exceedingly difficult can "drop" those
classes and perhaps add others to replace them. The "drop-add deadline" is published in the UM
Class Schedule. (Foreign students need to remember that
U. S. Immigration regulations require them to be registered "full-time", which means
being registered for at least 12 semester hours
as an undergraduate or 9 semester hours as a
graduate.)
It
is the student's responsibility to maintain
full- time status.
Graduation
Requirements. Graduation requirements specify the number
of credits you must earn, the minimum GPA you
must achieve, and the distribution of credits
you must have from among different departments
or fields of study. In addition, it is necessary to
"apply for graduation" when you near
the time that you will be completing your
graduation requirements. Since graduation requirements vary among
the different colleges of UM, you should consult
the UM Bulletin and your current Schedule of
Classes for information. Questions can be addressed to your
departmental office or to your academic advisor.
Academic
Advisor. Your
academic advisor is a faculty or staff member
who helps you plan your program of studies in a
way that will best enable you to fulfill your
graduation requirements and at the same time
tailor your studies to your interests.
Registration
Procedures. The introductory section of your current
UM Class Schedule gives information about such
topics as registration procedures, deadlines for
the payment of fees, supplementary regulations
and student privileges. You should familiarize yourself with this
material and registration information found in
the UM Bulletin.Students
should refer to the current UM Bulletin for more
specific academic information.
Methods
of the Academic System
Lectures. The most common
method of instruction here is the classroom
lecture. The
lectures are supplemented by classroom
discussion, by reading assignments in textbooks
or library books and by periodic written
assignments.
At UM questioning
the teacher is viewed as a healthy sign of
interest, attention, and independent thinking,
especially if encouraged by the teacher. If you sit in "respectful"
silence, it might be assumed that you are not
interested in what is being said in the class,
or that you do not understand the information.
When classes are
too large to permit questions and discussions,
or if for some other reason you do not have the
opportunity to raise questions in class, you can
visit privately with teachers during their office
hours or make an appointment to see them. Teachers usually announce their office
hours during the first class meeting.
Seminars. The seminar is a typically small class. It is likely to be devoted entirely to
discussion. Students are often required to prepare
presentations for the seminar, based on their
independent reading or research.
Laboratories. Many courses require work in a
laboratory, where theory learned in a classroom
is applied to practical problems.
Term
Papers. In many courses you will be required to
write a "term
paper" (often called simply a
"paper"). A term paper is based on study or
research you have done in the library or
laboratory. Your teacher will usually assign a term
paper in the early part of the course. You are expected to work on it during the
semester, and submit it near the end. The grade you receive on the term paper may constitute a
significant portion of your grade for the
course. It is wise to complete term papers in advance of their due
date so there is time to ask another person to
review your paper and suggest revision.
There are books
available in bookstores which explain the format
of a term paper, including the use of footnotes
and bibliographies. If you have questions about a particular term paper
assignment, you should discuss them with the
professor.
It is better to
submit typewritten rather than handwritten
papers. It
is possible to hire someone to type your papers
for you, but it is expensive to do so.
Both in preparing
term papers and in doing assignments for your
classes, you are likely to use the library more
than you have in the past. American university libraries tend to be larger then
university libraries elsewhere, and students use
them very regularly. It is important to learn how to use the
library. The
library on campus has trained employees who are
happy to answer your questions about the
library's organization, the location of specific
materials, bibliographies, and so on.
Examinations. You will have many examinations. Nearly every class has a "final
examination" at the end of the semester. Most have a "midterm
examination" near the middle of the
semester. There
may be additional "tests" or
"quizzes" given with greater
frequency, perhaps even weekly. All these tests are designed to assure
that students are doing the work that is
assigned to them, and to measure how much they
are learning.
You should not look
at other students' papers during an examination. To "cheat" on a examination by
getting answers from other students or from
materials illicitly brought to the test can
result in a "zero" grade for the
examination, or "F" in the course, and
disciplinary action.
There
are two general types of tests:Objective
Examination. An objective examination tests the student's knowledge of
particular facts. Foreign students often have difficulty with objective examinations,
not because they do not know the material on
which the test is based, but because they are
unfamiliar with the format of the test and
because their knowledge of English may not be
sophisticated enough to enable them to
distinguish subtle differences in meaning. There are five different kinds of
questions commonly found on objective
examinations. You will want to learn to deal with each
of them.
A. Multiple choice. The student must choose from among a
series of answers, selecting the one(s) most
appropriate.
B. True and False. The student must read a statement and
indicate whether it is true or false.
C. Matching. The student must match words, phrases
or statements from two columns.
D. Identification. The student must identify and briefly
explain the significance of a name, term, or
phrase.
E. Blanks. The student must fill the blanks left
in a phrase or statement in order to make it
complete and correct.
Subjective
Examinations. Sometimes called "essay questions", subjective
examinations require the student to write an
essay in response to a question or statement. This kind of examination tests student's
ability to organize and relate his knowledge of
a particular subject.
Academic
Honesty
Students
should refer to the Student Conduct Code as
outlined in the Fledgling.
Many students in the U. S. get into
trouble for what is called "cheating"
or "plagiarism". "Cheating" means getting help
that a student is not supposed to get on an
assignment, quiz, or examination. "Plagiarism" refers
specifically to the practice of copying from a
book or other publication and not acknowledging
that the words used are someone else's and not
the student's.
What
is Considered "Cheating"? In general, students in the U.
S. academic system are expected to do their own
academic work without getting excessive
assistance from other people. This does not mean that you cannot ask other students to help with
class work. It is permissible and sometimes even
advisable to seek help in understanding what is
happening in a class and what a specific
assignment is about. It is not considered proper, though, to
have someone else do an assignment for you, or
to copy answers or information from a
publication in a way that makes it appear that
the answers are ones you devised and composed
yourself. That
would be considered cheating.
Possible
Consequences of Cheating. Some students cheat and are not punished
for it, either because the cheating is not
detected or because the faculty member in whose
class the cheating takes place prefers not to
take any action against the student who has
cheated. In
most cases, though, cheating is detected and has
negative consequences for the assignment or
examination on which the cheating took place; a
failing grade for the course in which the
cheating occurred; expulsion from the course
(being required to leave); or expulsion from UM.
Students
should refer to the current
UM Bulletin and the
Fledgling (the student handbook) for more
specific information.
Back
to International Student Admissions and
Information
|