Information Regarding Authorization to Release
Education Record To a Parent/Guardian
By law, a student’s education record may be disclosed to a parent/guardian by
the University of Montevallo if:
·
The student is claimed as a dependent on current IRS tax returns;
and/or
·
The student completes the
Records Release Form
which is the
student’s written consent to release education records to the parent/guardian
The Records Release Form is designed to
facilitate the ability of the University to disclose student information to the
parent/guardian under the circumstances mentioned above.
Declaration of Dependency: The student’s
“declaration of dependency” appears in the top portion of the Records Release
Form. The University is not prohibited from disclosing information from your
student’s education record if he/she verifies that he/she was claimed as a
dependent on your IRS tax form during the current tax year. This information
includes but is not limited to grades, schedule, class attendance and
transcript.
Authorization to Release Education Record to
Parent/Guardian: The remainder of the form allows your student to authorize
the University to release information from their University of Montevallo
education records to you, as the parent/legal guardian. The validity of this
authorization is four years from the date of the student’s signature.
Other Ways to Obtain Information Regarding Your Student:
If you claim your student as a dependent on your tax return
but your student does not complete the Records Release form, you may
submit written notification that you are the parent/legal guardian of the named
student and that you claimed said student on IRS income tax reports as a
dependent to the Registrar's Office. A copy of the dependent section of the IRS tax
return forms that you submitted for the current tax year must be included. For
privacy reasons, you may redact or strike through all information regarding
income as student dependency is the important component of this form for FERPA
regulations. This notification requires your signature and must be NOTARIZED by
a current notary public. The validity of this certification of dependency, like
the student’s, is only for that current tax year.
For more information regarding FERPA, visit the following
link:
FERPA for StudentsOr contact the Registrar's Office: 205-665-6040 |
