Alabama's Public Liberal Arts University

Interfraternity Council

 

UNIVERSITY OF MONTEVALLO

INTERFRATERNITY COUNCIL OF MONTEVALLO

PREAMBLE

 

 

 

ARTICLE I. Name

 

ARTICLE II. Objectives

 

 

 

 

 

 

 

 

 

 

 

 

 

ARTICLE III. Membership

Section 1.

 

  

Section 2.

 

 

 

Section 3.

 

 

 

Section 4.

 

 

 

 

 

 

 

 

 

Section 5.

 

 

 

 

 

 

 

Section 6.

 

 

 

ARTICLE IV. Officers

Section 1.

 

 

 

 

 

 

 

 

 

 

 

 Section 2.

 

 

Section 3.

 

 

 

 

 

 

Section 4.

 

Section 5.

 

 

 

 

 

 

 

 

  

ARTICLE V. Duties of Officers

Section 1.

 

 

 

 

 

 

 

 

 

  

Section 2.

 

 

 

 

 

 

 

 

Section 3.

 

 

 

 

 

 

Section 4.

 

 

 

 

 

 

 

 

 

 

Section 5.

 

 

 

 

 

 

Section 6.

 

 

 

 

Section 7.

 

 

 

 

 

 ARTICLE VI: Meetings

Section 1.

 

 

 

 

 

 

 

 

Section 2.

 

 

Section 3.

 

 

 

Section 4.

 

 

 

 

 

 

 

 

 

 

 

ARTICLE VII. Quorum

Section 1.

 

 

ARTICLE VIII. Amendments

Section 1.

 

Section 2.

 

 

Section 3.

 

 

Section 4.

 

 

Section 5.

We, the Interfraternity Council, being a representative body of the University of Montevallo, united in working toward common goals, solving common problems, creating a desirable atmosphere for the good of the University, do ordain and establish this constitution and bylaws of the Interfraternity Council of the University of Montevallo

 

The name of this organization shall be the University of Montevallo Interfraternity Council (UMIFC).

 

The objectives of this organization shall be:

  1. To promote the interests of the University.
  2. To promote the interests of member fraternities.
  3. To promote the interests of the fraternal system.
  4. To promote cooperation and improve relations between fraternities and the student body.
  5. To promote cooperation and improve relations between fraternities and college authorities.
  6. To promote cooperation and interaction among member fraternities.
  7. To discuss question of mutual interest and to present to the fraternities such recommendations as the council shall see fit.
  8. To promote scholarship and the qualities of a gentleman.
  9. To provide philanthropic service to the university and the community and encourage individual service among member fraternities.
  10. To serve as a representative of fraternities to the general public.

 

 

All social fraternities recognized by the administration of the University of Montevallo and by the National Interfraternity Council or National Pan-Hellenic Council are eligible for representation on IFC. A 2/3 vote shall be necessary for admission or re-admission to the IFC.

 

Membership for newly organized and newly recognized fraternities shall be contingent upon the representation of the official university charter to the IFC. If the charter is not granted to the prospective member fraternity before the termination of the probationary period (2 years), representation shall be ended until said charter is granted to the fraternity and submitted to the IFC.

 

Suspension of membership may be recognized to the faculty committee on student organizations by a vote of 4/5 or 80% of the official membership for violations set down by the constitution.

 

  1. Each fraternity shall be represented by two (2) members. One member is the fraternity president. The other is chosen at the discretion of the fraternity.
  2. If the representative is elected to the office of IFC president, the affected fraternity shall elect another delegate to serve in his place.
  3. In the event of the absence of the president of the fraternity, he shall be represented by the next available officer in the fraternity.
  4. In the event of the absence of the chosen representative, an alternate representative shall be present. An alternate representative must be a full-time student of Montevallo, enrolled for a minimum of twelve (12) hours. The faculty advisor of each fraternity shall be a member ex-officio.

 

  1. Each member shall be responsible for dues payment each semester.
  2. IFC dues are $5 per member per semester and $15 for each pledge/associate/new member signed during open or closed Rush.
  3. Any outstanding balance after the due date set by the IFC treasurer will result in that fraternity being placed on intramural restriction until the balance is paid.
  4. The IFC executive board may levy any sanction outlined in Article IV, Section 6 of the Interfraternity Council By-Laws.

 

  1. Upon unanimous affirmative vote of the remaining fraternities and approval of the office of the IFC Advisor, a member fraternity may be expelled for a stated period of time.
  2. A motion for expulsion is automatically tabled for a period of one (1) week.

 

 

Eligibility of candidates for IFC office:

  1. Candidates must be a full-time (12 hours) student at the University of Montevallo, who is on the active membership roll of the Interfraternity Council.
  2. The President and Administrative Vice President must have previously served in a substantial capacity (officer, committee head, committee member, or chapter representative) as a member of the Interfraternity Council.
  3. Candidates must not be on social or academic probation.
  4. Candidates must have and maintain a 2.20 cumulative GPA.
  5. No office may be held by a fraternity Rush Chairman.
  6. The offices of President, Administrative Vice President, and Vice President of Rush shall not be held by a fraternity president.

 

The officers of the Interfraternity Council shall be President, Administrative Vice President, Vice President of Rush, Vice President of Risk Management, Secretary, Treasurer, and Public Relations Chairman.

 

Election of Officers:

  1. Applications for all offices of the Interfraternity Council shall be submitted to the IFC Advisor in November.
  2. Elections shall be held at the following meeting.
  3. The newly elected officers shall take over no later than the first meeting of the Spring academic semester.
  4. Installation and awards ceremony shall be observed.

 

Elections shall proceed as stated in Robert’s Rules of Order, Newly Revised.

 

Vacancies:

  1. If the office of President is vacated, the Administrative Vice President shall become President with the approval from the Interfraternity Council.
  2. Nominations for the replacement of an executive officer shall be received during the Interfraternity Council meeting immediately following the removal or resignation of the officer. The election for the vacant position shall be held during the following Interfraternity Council meeting.
  3. If any other office is vacated, a nomination and election of a new officer shall be held at the first meeting after the office is vacated. The newly elected officer shall take office immediately.

 

 

The duties of the President of the Interfraternity Council shall be as follows

  1. Preside over all regular meetings and special meetings.
  2. Appoint all committee heads that are to be confirmed by the executive council.
  3. Serve as the official representative of the Interfraternity Council and represent the Interfraternity Council in all dealings with the Student Government Association, the University, and the general public
  4. Serve as the general supervisory officer and see that all projects and activities of this organization are efficiently carried out.
  5. Perform such other executive functions as may arise.
  6. Serve as the official representative of the Interfraternity Council of the University of Montevallo Student Organizations Committee.

 

The duties of the Administrative Vice President shall be as follows:

  1. Preside over meetings in the absence of the President.
  2. Be directly responsible for the efficient and effective conduct of the committees outlined in Article V, Section 1 of the Interfraternity Council Bylaws.
  3. Serve as chairman of the judicial board and be responsible for the operation and the conduct of procedures for the board.
  4. Initiate investigative action, in cooperation and conjunction with the Interfraternity Council advisor, on cases referred to the Judicial Board.

 

The duties of the Vice President of Rush shall be as follows:

  1. Oversee all functions of Fall Fraternity Rush and Open Rush throughout the year.
  2. Be responsible for compiling all Rush statistics and Rush evaluations.
  3. Schedule the dates for Rush and Open Rush.
  4. Work on publicity in promoting Rush activities.
  5. Responsible for maintaining current pledge/associate/new member rolls for all Interfraternity Council member fraternities.

 

The duties of the Secretary shall be as follows:

  1. Assist the President in preparing an agenda for each regular and special meeting.
  2. Keep complete and accurate minutes of all Interfraternity Council meetings and serve as recording secretary to the Judicial Board.
  3. Read the minutes of the previous meeting at each meeting.
  4. Keep an accurate and complete roll of all member fraternities and their authorized representatives.
  5. Keep an up-to-date attendance record for the Interfraternity Council of which a report will be made once each month to the Interfraternity Council, the member fraternities, and to all University officials related to this organization.

 

The duties of the Treasurer shall be as follows:

  1. Handle all financial matters pertaining to he Interfraternity Council.
  2. Make a monthly statement/report to the Interfraternity Council financial condition to the Interfraternity Council and to the member fraternities.
  3. Co-sign all checks with the Interfraternity Council advisor.
  4. Develop a proposed budget by February 1, each year.

 

 

The duties of Vice President of Risk Management shall be as follows:

  1. Enforce the social policy of the Interfraternity Council.
  2. Check social function along with his committee.
  3. Assist the President when needed.

 

The duties of the Public Relations Chairman shall be as follows:

  1. Produce and distribute all Interfraternity Council promotional materials.
  2. Serve as the representative of the Interfraternity Council to all campus media outlets.
  3. Publicize the positive actions of the Interfraternity Council and its member fraternities to local media and University administration.

 

 

Attendance at Interfraternity Council Meetings:

  1. The Interfraternity Council shall meet no less than twice during each month of the academic year. Attendance by a representative of each fraternity is required.
  2. If a member fraternity fails to send a representative to an IFC meeting, the member fraternity shall be required to pay a fifteen ($15) dollar absence fee, due by the time of the next Interfraternity Council meeting.
  3. If a member fraternity fails to pay its absence fee by the end of the Interfraternity Council meeting in which it was due, that member fraternity shall be placed on intramural restriction until such fee is paid.

 

The Interfraternity Council President or the Advisor of the Interfraternity Council may call a special meeting at any time. The Interfraternity Council President must call a meeting at the request of any two member fraternities.

 

Verbal or written notice of a special meeting shall be given to each member fraternity’s representative and president and to each Interfraternity Council officer at least five (5) hours before said meeting.

 

 

The order of business for all meetings of the Interfraternity Council shall be as follows:

  1. Call to order
  2. Roll call
  3. Recognition of host (if applicable)
  4. Reading and approval of the minutes from the previous meeting
  5. Recognition of reports and comments from the Advisor.
  6. Reports from officers and committees
  7. Old business
  8. New business
  9. Miscellaneous – Proposals and suggestions for the good of the Interfraternity Council and the fraternity system.
  10. Discussions
  11. Adjournment

 

 

A quorum for the conduction of business meetings consists of 5/7 of the fraternity membership of the Interfraternity Council.

 

 

The Interfraternity Council Constitution and related Bylaws may be amended by a 5/7 majority vote of the entire fraternity membership of the Interfraternity Council.

 

A proposed amendment must be submitted in writing to the Interfraternity Council Advisor and the Interfraternity Council President one week prior to an Interfraternity Council meeting.

 

A written copy of a proposed amendment must be provided to each member fraternity when it is submitted in an Interfraternity Council meeting.

 

A proposed amendment must be placed on the table until the following meeting. All discussion and voting may not take place until this meeting.

 

The Interfraternity Council Advisor must approve any change or amendment affecting the nature or purpose of the organization.