Policy 03:041
Use of University Vehicles

The University maintains a limited number of vehicles for official use while on authorized University business by University faculty, staff, and students. University vehicles are to be used only for officially authorized purposes. Drivers of University vehicles must have a valid driver’s license and, if appropriate for insurance purposes, may be asked to provide additional information to the University or its insurance carrier. University vehicles may not be used for personal errands and special efforts should be made to avoid even the appearance of impropriety in connection with any use of a University vehicle.

Scheduling Motor Pool Vehicles

Departments will be billed monthly based upon the type vehicle used and the number of miles driven. The types of available vehicles may vary and the rate per mile may be adjusted as necessary. Detailed procedures to request, use and return a University vehicle are maintained by the Office of the Director of Physical Plant.

University Credit Cards

University gasoline credit cards will be used to purchase gasoline and oil for University vehicles only. In circumstances where it is impossible to purchase gas on credit cards, payment for the gas may be made in cash. A receipt is required for reimbursement. The vehicle number must be shown on all credit card and cash purchases.

Emergency repairs to maintain a University vehicle in safe operating condition or to prevent damage to the vehicle may also be reimbursed when appropriately documented and approved.

Approved 6/79

Last Revised 8/03