Catering Services - General Information & Conditions

Service:  Our highly trained staff is qualified to assist you with every detail of your event.  Collaborating with you, we can customize your event to meet you specific needs.  We are happy to discuss with you any arrangements involving centerpieces, vegetarian meals, alcohol service, and any other requirements you may have.  Let us know how we can accommodate any special requests you have.

 

Venues & Booking We work regularly with most event facilities on campus.  You will first need to call the calendar office at 205-665-6292 to book any facilities on campus.  We are the exclusive caterer in the Anna Irvin and Montevallo Room.  This facility is equipped to handle both large and small meetings as well as larger banquets.   To place an order, you have several options.  You may call the catering office at 205-229-4912 and talk to Victor Arnold the Catering Director or e-mail her at catering@montevallo.edu.  Fax an order to 205-665-4976 and we will confirm back to you.

 

Late Booking:  Events arranged within a 36 hour are subject to an additional service charge of 15%.  Please contact the catering office for assistance, as menu availability may be limited.

 

China and linen Fees:  All catered function in the Anna Irvin and Montevallo Rooms includes china and linens unless other wise noted..  All other catered function will include high quality disposable products and all table linens needed for food and beverage table space. China set up will be an additional charge of $2.00 per person.  Additional linens may be rented at $4.00 per table cloth and $8.00 per table skirt.

 

Guarantee:   Final attendance guarantees for all functions must be received by noon at least three business days prior to the event date. Confirmation by email or fax must be received a minimum of 3 days prior to the event.

 

Cancellation:  In an effort to offer convenience, quality, and efficient service, we request a minimum of 3 business day notification on cancellation of any order for on campus orders. Cancellation made within 3 days will require payment of any cost already incurred by Sodexho.  Cancellations made within 24 hours will result in a charge of 50 percent of the total bill.  Events for non-university clients will require a deposit of 75% of the total bill at time of booking the event and cancellation of 5 business day will be refunded 50% of the deposit.  Less than 5 days 20% of the deposit will be refunded.

 

Billing:  Billing will occur the first business day after the event for University clients.  Payment is due on receipt of invoice.  For all groups not associated with the University of Montevallo balance is due at the time of the event.  You will be billed based on the guaranteed number guest or the actual number served, whichever is greater.

 

Pricing:  Prices are subject to change without notice.  Service lasting longer than 2 hours will be charged $15.00 per hour per server.  A set up fee may be included if it requires more than the usual time limit.  A delivery fee will be charged for any deliveries outside of Anna Irvin and Montevallo Room.  The cost will depend on the total of bill and details of delivery setup and pick up.  This charge may be waved by picking up and returning equipment and supplies to our office.  A deposit may be required.  Prices for events between school semesters will be based on menu and services required.

 

Liability:   

DUE TO STATE OF ALABAMA HEALTH REGULATIONS CONCERNING PROPER STORAGE TEMPERATURES, FOOD AND BEVERAGES MAY NOT BE REMOVED FROM THE PREMISES FOLLOWING ANY CATERING EVENT.

 

Alcohol policy:  Sodexho does not have an Alabama liquor license.  However, we would be happy to provide bar service, glassware, equipment, and other items needed for your event.  Beer and wine service is available for $1.00 per person.  Bartenders may be provided at $20.00 per hour each with a three hour minimum.  It is the responsibility of the host/hostess to purchase, deliver, and remove alcohol at all events.  All events serving alcohol will be required to have a security guard present during the event.  You must arrange security through the calendar office. 

Our entire staff stands ready to make your event an outstanding and memorable occasion.  We realize that there is a wide variety of food preferences. We will work with you to prepare special menus designed especially for your particular event. 

For more information contact Lesley Boles at catering@montevallo.edu