Information for Grant Awardees:
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All funding requirements of the University are to be followed. Funds will
be located in a QEP account and available via a special sub-account for each
project. Purchases can be made through the Project
Director’s department/unit using your QEP sub-account number or may be made via
the Purchasing Office. General purchasing rules follow (amounts and
directions are for fiscal year 2011-2012): purchases under $2500 can be
made in these ways:
- an RFP (request for payment) may be used if UM has an established account with the company;
- a PO may be used if a company insists upon one for payment;
- a purchase can be made via a credit account by contacting the Purchasing Manager;
- an individual may purchase the item(s) and file an RFP for reimbursement (receipt must be supplied).
The University will not reimburse sales tax; to obtain the University’s Tax ID number, which allows waiver of sales tax, contact the Purchasing Manager. If you have any questions about purchasing, please contact the Purchasing Manager before you make a purchase.
- A guest speaker who will receive an honorarium must fill out a contract and a W-9 form for the University. The forms should be emailed in advance to the speaker, who must return them two weeks in advance of the speaking engagement. The speaker will then receive the honorarium immediately after his/her presentation. Please contact the VPBA’s office for forms and with any questions.