Race, color, creed, religion and national origin are not considered criteria in the assignment of students to residence hall space. 

Housing & Residence Life reserves the right to reassign a resident.

New Room Assignments
Housing assignments for new residents are made based on the date the housing application is received. Applying early increases your chance of receiving your hall and/or roommate preference. Current residents are given first priority to reserve a room for the following term.

Applicants wishing to share a room must make a mutual roommate and hall request. Ideally both housing applications should be submitted in the same envelope. Every effort will be made to honor roommate and hall requests. If no specific roommate request is made, a roommate will be assigned based on the Personal Data Survey on the back of the housing application.

Room Assignment Notification
All new students who apply for on campus housing will receive an acknowledgment letter within approximately two weeks of the receipt of the application in the Housing & Residence Life Office. Specific room assignments will be sent to all residents no later than 30 days before the residence halls open (two weeks prior to the opening of summer terms).

If you are applying for the fall term, and send in your housing application by the end of June, you should receive your assignment before you come to July orientation.

Room Changes
Room Change Days begin on the third day of classes and last for about three weeks.  (Fall 2008 room changes may be made between August 27, 2008 - September 12, 2008).  During this time, you may request a room change for any reason.  Room change requests must be initiated in the Housing & Residence Life Office. Unauthorized room changes will result in a $25 per day penalty and you will be asked to move back to your original assignment.   Room changes are not allowed after Room Change Days end except residents without roommates who will be consolidated by Housing & Residence Life.

Consolidation
Sometimes residents who do not want to pay for a private room end up in a double-occupancy room alone. This happens for a variety of reasons: roommates who have chosen not to move in, late cancellations, and room changes. Consolidation is where those residents who are in a double-occupancy room alone, and do not want to pay for a private room, are paired up.

Once the term begins, instead of arbitrarily reassigning students who do not have a roommate, they are given the opportunity to find a roommate by the end of Room Change Days.  Residents who need a roommate are encouraged to start meeting people early in the process.

Residents who still do not have a roommate by the end of Room Change Days are reassigned and paired up by the Housing Assignments Coordinator or Resident Hall Director.  If you have signed and turned in a Private Room Agreement, you are not involved in this process.   If you choose not to be reassigned, the private room charge will be added to your bill.   Room changes are not allowed once this process is complete.  

Room Sign-Up Days
Near the end of each term, current residents can sign up for a new room for the following semester at the HRL Office.

About two weeks prior to that time, all residents will receive a Room Intent Form. It is important for all residents to turn in a Room Intent Form! If you want to keep the same room for the following term, indicate that on the Room Intent Form. You don’t need to come to Room Sign Up Days.

If no specific roommate request is made, a roommate will be assigned based on the Personal Data Survey information provided on the Room Intent Form.

Private Rooms
You may request a double occupancy room as private, however, private rooms are not guaranteed and will be granted on a space available basis. Double occupancy private rooms are not guaranteed until after the "no-show" date (5 pm on the first day of classes) and all students requesting housing have been accommodated. If space becomes available in your double occupancy room, you may request it as private. Empty rooms will be offered as private rooms beginning the first day of Room Change Days.

Peck Hall Assignments
Residents who wish to live in Peck Hall must come by the HRL Office to get on the waiting list. It usually takes about one year to get through the list. All vacancies in Peck are filled from the waiting list.

If a student signs up to live with a current Peck resident, the current resident must live in the room for the entire semester. If the current resident cancels or moves out, the new roommate who signed up may not live in Peck and the room will be filled from the waiting list.

Cancellation
Requests for cancellation of a housing assignment must be submitted in writing directly to Housing and Residence Life, Station 6235, Montevallo, AL 35115.

1. Students who decide not to live on campus and who notify Housing and Residence Life of their plans in writing will receive a refund of their $100 housing deposit in accordance with the stipulations listed in the table below. Students should receive refunds, less any outstanding debt owed to the University, about four to six weeks after the cancellation is received in the Housing & Residence Life Office.

2. Students who are denied continuing enrollment at the University may be eligible for a full refund. The student must notify the Housing & Residence Life Office immediately to ensure a prompt refund.

3. Students who withdraw from the University, or whose schedule is dropped, must vacate from housing within 24 hours. Only enrolled students may reside in the residence halls. The student will be held liable for room and board charges beyond the last date of attendance.

4. Students who move off-campus for any reason during a term, and do not plan to return, forfeit their deposit. Students who plan to return to live on campus will have their housing deposit held over. Should the student decide not to return to campus, the deposit will be forfeited.

Checking-Out of Your Room
You are expected to vacate the building within 24 hours of your last final exam, or within 24 hours of withdrawing from the University, or by the official hall closing time, whichever comes first. You must have special permission from the HRL Office if you need to stay beyond the 24-hour limitation.

When checking out of your room, you must follow the check out procedures listed below. Failure to check out properly will result in a minimum $25 improper check out charge per violation. Your room will be inspected thoroughly after you leave and damages not recorded on your inventory form at check in will be added to your student account.

Before You Leave...
1. Remove all personal belongings (including lofts, carpets, etc.).
2. Clean bathroom and kitchen, if in Brooke, Lund, or Peck.
3. Vacuum the floor.
4. Take all trash outside to trash bin.
5. Return all furniture to the room.
6. Close and lock your windows and lower your blinds.
7. Turn off lights and blower.
8. Unplug all items in your room.
9. Fill out your Express Checkout Envelope, place your room key inside, seal it, and drop it off in the key drop box in your building.  The key drop boxes are located at the residence hall office door.  If you fail to turn in your key, $40.00 will be added to your student account and the locks will be changed.  If you need an envelope, you can pick one up at the Housing & Residence Life Office.