Table of Content
One-Governance and Administration |
| Section Three-Staff Responsibilities | Section Four-Compensation | Section Five-Benefits | Section Six-Safety and Security
| Section Seven-General Information | Appendix-UM Organizational Chart (PDF) | Policies |
Office of Human Resources and
7.01 Alcohol and Drugs
The University is committed to maintaining an environment that is free from illegal drugs and the abuse of alcohol, thus providing a drug-free workplace for its students, faculty and staff. (Refer to Policy 01:105)
7.02 Bulletin Boards
Bulletin boards are placed in many locations throughout the campus. While most are available for all appropriate faculty, staff, and student use, some are restricted to official University business. The restricted official bulletin boards are located in Palmer Hall, Puryear House, and L. Holland Floyd Physical Plant Complex.
7.03 Campus Mail Service
The Campus Mail Service is a part of Central Receiving and Supply located at L. Holland Floyd Physical Plant Complex. Departmental mail is picked up and delivered daily to departments. Mail to be sent off-campus is metered and taken by Central Receiving to the post office for delivery. Under no circumstances may personal mail be charged to a University account. The use of the University’s in-house mail system to distribute chain letters is prohibited.
7.04 Duplication and Distribution of Instructional Materials
Duplication and distribution of instructional materials must comply with Federal copyright statutes. Staff may not collect moneys directly or indirectly from students to cover the cost of duplicated materials. No staff may receive commissions, discounts, or benefits of any kind from the University Bookstore or its printer as a result of the sale and/or distribution of duplicated instructional materials to students. (Refer to Policy 02:002)
7.05 Electrical Needs
Circuits in all buildings are limited as to capacity and characteristics. Therefore, before acquiring electrical equipment, the department should consult with the Physical Plant Department regarding the voltage and amperes or kilowatt capacity available, and either get equipment within this range or arrange beforehand for a proper circuit.
Staff handling University equipment in performance of duties are responsible for the care and security of that equipment while it is under their control. If it is necessary to remove University equipment to a personal residence or other off-campus location, it may be done only with the permission of the appropriate supervisor. The employee must accept responsibility for the equipment by documenting the equipment description, location, and estimated duration of off-campus use. This signed documentation should be maintained in the departmental office. (Refer to Policy 03:030)
7.07 Facilities and Space Scheduling
All buildings, classrooms, lecture halls, conference rooms and exterior space must be properly scheduled. Unauthorized entry into, occupation of, or use of University property is illegal and may result in disciplinary action, in addition to possible legal action. A master calendar of all scheduled events in public University space is maintained in the Central Calendar Office. (Refer to Policy 01:020)
7.08 Grievance Procedure
The staff grievance policy and procedures are available to all staff. More detailed information may be found under “Policies” on the University’s web site. (Refer to Policy 04:300)
7.09 Identification Cards
Identification cards are issued in the Photo Lab. Staff may be requested to present ID cards for admission to concerts, athletic contests and other events.
7.10 Information Resources
A University employee who abuses information technology resources by directly or indirectly damaging or destroying any computer, computer system, computer network, program or data, or who causes such act to occur, may be subject to disciplinary action including termination, expulsion, or prosecution.
The University, including its computing and networking facilities, is a forum for the exchange of information and ideas and, therefore, cannot protect users from materials they may find offensive. Such materials, however, shall not be represented nor construed as an endorsement or approval by the University. By using any University information resource, the user agrees to abide by all applicable copyright and licensing requirements. Use of University information resources is governed by all applicable university policies and state and federal laws. Abuse of information resource privileges may result in the loss of those privileges and in disciplinary action, including termination of employment or expulsion. Abuse of networks or computers at other sites through the use of University resources will be treated as an abuse of information resource privileges at the University.
The University does not guarantee the privacy of users, their electronic files, or their communications. The University reserves the right, as owner, to preserve, monitor or inspect for business purposes any information transmitted through or stored in its computers, and may do so periodically to verify that software and hardware are working correctly, to look for particular kinds of data or software (such as computer viruses), or to audit the use of University resources. In cases of misuse, the University also reserves the right to deny access to computing facilities. (Refer to Policy 01:010 and Policy 01:011)
7.11 License and Registration
Employees are responsible for acquiring, maintaining and renewing any licenses or registrations required for the performance of their duties. These include but are not limited to: state driver’s license and automobile registration, commercial driver’s license and professional memberships.
7.12 Lost and Found
Articles found on University premises should be turned in to the appropriate supervisor or the University Police.
7.13 Notification of Change of Status
Changes in personal status should be reported in writing immediately to Human Resources or, where applicable, updated online through the University’s Banner self-service system. Such changes include name, marital status, dependents, address, telephone numbers, insurance beneficiaries, and appropriate health information. Applicable items received by the 20th of the month will be reflected in the next payroll. (Refer to Policy 04:020)
Staff may park on campus in designated areas at a modest cost. Zone parking regulations are in effect from 7:30 a.m. to 4:00 p.m., Monday through Friday each semester, and summer session from the first day or registration through commencement. Copies of the regulations and parking area maps are available at the campus Police Department. All vehicles used on campus must be registered. Staff members may purchase parking permits at the Police Department.
7.15 Personal Appearance
Personal neatness and appropriate dress are generally left to the good taste and judgment of the individual unless the nature of the employment calls for or requires uniforms or the imposition of dress and grooming standards (e.g., police officers and certain physical plant personnel). Employees are expected to follow commonly accepted standards of personal hygiene, neatness and cleanliness of attire.
7.16 Personal Behavior
Staff members are expected to have a cooperative attitude and conduct themselves in a professional, business-like manner. (Refer to Policy 04:405)
7.17 Pest Control
The Physical Plant contracts for pest control service for the entire campus.
The University reserves the authority to conduct random and unannounced inspections of employee lockers, desks, files, file drawers/cabinets, computers, e-mails, etc., in order to protect health; to insure compliance with all University rules, regulations and policies; for evidence of misconduct (work-related or otherwise); or for other work-related purposes. The University may also institute procedures for random inspection of any parcels leaving University buildings. Except where cause to suspect criminal activity exists, or unless circumstances otherwise require, employees may generally be given an opportunity to be present for any such inspections. Employees should keep possessions they do not wish to be seen off campus and should not have an expectation of privacy in connection with personal effects kept on or in University property.
7.19 Sexual Harassment
Sexual harassment violates the University’s nondiscrimination policy and will not be tolerated. (Refer to Policy 01:115)
The University prohibits smoking in enclosed public spaces except where specifically permitted. (Refer to Policy 01:135)
(Refer to Policy 01:040)
7.22 Telephone System
The University, in conjunction with Bell South, operates the campus telephone system. All changes in telephone service and extensions must be made through the Physical Plant. Each department has an Alabama ATTNET code for long distance calls placed from on-campus.
The University telephone system is used to conduct University business. Personal calls should be limited to only those that are necessary and should be kept to a minimum length. Personal long distance calls may not be charged to the University.
Request for authorization to travel should be sent to the appropriate supervisor(s) for approval prior to the proposed travel. Travel not so approved in advance may not be reimbursed. Expenses incurred for travel in connection with authorized University business will be reimbursed according to applicable policy. (Refer to Policy 3:040)
Buildings are heated and/or cooled only during regular workdays or as expressly approved by the President.