Table of Content
One-Governance and Administration |
| Section Three-Staff Responsibilities | Section Four-Compensation | Section Five-Benefits | Section Six-Safety and Security
| Section Seven-General Information | Appendix-UM Organizational Chart (PDF) | Policies |
Office of Human Resources and
1.01 Board of Trustees
The University of Montevallo is governed by a Board of Trustees composed of: the Governor of the State, who is ex-officio President of the Board; the State Superintendent of Education, who is an ex-officio member of the Board; four members serving from the State-at-Large and one member from each congressional district appointed by the Governor, subject to confirmation by the State Senate, for staggered terms of 12 years. An executive committee of five members is designated by the President of the Board, one of the five members being named the Chair of the Executive Committee and another Vice Chair. Five members constitute a quorum of the Board.
The Board of Trustees administers the University through its chief executive officer, the President of the University, who acts as a representative of the Board in policy and procedural matters. All authority of persons attached to the University or employed by the University, in any capacity, is derived either directly from the Board of Trustees, under the law of the State of Alabama, or through the Board's chief executive officer, the President of the University, acting as a representative of the Board.
1.02 Delegation of Authority
The Board of Trustees (via Policy 01:001) has delegated authority to the President to exercise the following powers and duties and to delegate the same to designated administrative officials of the University:
1.03 University Administration
President: Responsibility for the total operation of the University rests with the President of the University as the chief executive officer of the University. The President delegates to the various officers and committees the authority and responsibility for accomplishing the duties assigned to them.
The Provost and Vice President for Academic Affairs (Provost/VPAA) reports to the President and is the principal advisor on academic matters. The Provost/VPAA is a member of the President’s Cabinet and, in the President’s absence, serves as Acting President.
The Provost/VPAA is the principal academic officer of the University and has overall administrative responsibility for academic programs and for policies, procedures, planning and budgeting, and personnel matters in the four colleges, Academic Initiatives, the Alabama Traffic Safety Center, the Honors Program, the Library, Records and Technology Services.
Vice President for Business Affairs and Treasurer:
The Vice President for Business Affairs and Treasurer serves as the President's principal advisor concerning finances and business-related matters. The Vice President for Business Affairs and Treasurer acts as a fiscal agent for separately-funded programs which fall under the broad umbrella of the University. In connection with the above, this officer has responsibility for personnel, policy, and programs within the Division of Business Affairs and supervises and coordinates the following service areas: Business Office, Cashier's Office, Equal Opportunity, Human Resources and Risk Management, Student Financial Services, Bookstore, and Food Services. The VPBA is a member of the President’s Cabinet.
Vice President for Institutional Planning and Effectiveness: The Vice President for Institutional Planning and Effectiveness serves as the principal advisor to the President regarding continuous improvement, assessment, planning, and accreditation issues. As chair of the University’s planning committee, the Vice President coordinates and monitors campus planning processes. This officer maintains, supervises, and coordinates a comprehensive institutional assessment program, including assessment of instructional programs and student learning outcomes; performs internal and external operational and policy analyses; coordinates and oversees regional and programmatic accreditation activities and serves as the University’s liaison to the Southern Association of Colleges and Schools (SACS). As requested by the President, various units or offices may be supervised by the Vice President when institutional effectiveness issues warrant such support. The VPIPE is a member of the President’s Cabinet.
Vice President for Student Affairs: The Vice President for Student Affairs reports directly to the President and is responsible for overall development and management of the following departments: Residence Life, Counseling and Career Center, Disability Services, Health Services, Student Life, Student Support Services, McNair Scholars program, Upward Bound, and the Student Activity Center. The VPSA will be charged with leading the Student Affairs staff in supporting a holistic student learning environment, enriching student campus life, fostering student engagement, furthering Montevallo’s tradition as a caring, intercultural community, advancing student leadership and civic engagement, and promoting student retention and success. The VPSA is a member of the President’s Cabinet.
Vice President for University Advancement: The Vice President for University Advancement (VPUA) serves as the President's liaison regarding development and alumni affairs. The Director of Development and Alumni Affairs reports directly to this Vice President. The VPUA is a member of the President’s Cabinet.
Special Assistant to the President for Intercultural and Governmental Affairs: The Special Assistant to the President for Intercultural and Governmental Affairs provides advice and assistance directly to the President in areas of diversity enrichment, governmental relations, and general administrative support.
Special Assistant to the President for University Events: The Special Assistant to the President for University Events coordinates scheduling of all University and large group events and facilities for on and off-campus users. Provides technical assistance as needed for various University events.
Director of Admissions: This officer reports to the President and has responsibility for the services provided by the Office of Admissions. The Director of Admissions is a member of the President’s Cabinet.
Director of Athletics: The Director of Athletics reports to the President and is responsible for overseeing the operations of the intercollegiate athletic program. The Assistant Athletic Director for Compliance, Assistant Athletic Director/Business Manager, Assistant Athletic Director for Training, Sports Information Director, and Senior Women’s Administrator report to this Director. The Director of Athletics is a member of the President’s Cabinet.
Director of Institutional Research, Planning and Assessment: Reporting to the VPIPE, the Director of Institutional Research, Planning and Assessment is responsible for coordinating institutional planning, evaluation and effectiveness; developing and maintaining a resource center for information about planning, assessment and evaluation; maintaining an inventory of the University of Montevallo's planning, assessment and evaluation activities and instruments; consulting and assisting academic departments, administrative units and committees with planning, evaluation and assessment goals, methods, and problems; conducting selected University-wide evaluation studies; reporting on the University's evaluation and assessment activities.
Director of Physical Plant: The Director serves as the President's principal advisor for facilities and is responsible for maintenance of building and grounds and for supervision of the following areas: Campus Police, Central Receiving, Construction and Renovation, Inventory Control, Rental Property, Campus Utilities, Housekeeping and Grounds, and the Motor Pool. The Director is a member of the President’s Cabinet.
Director of Public Relations: The Director of Public Relations works with news media representatives covering campus activities; covers campus news events and supervises production and distribution of news releases and other information to newspapers, radio and television stations and other media; assists other University departments with special needs for publicity and media relations; supervises the work of the Publications Coordinator, the Graphic Design Specialist, and Photo Lab Director.
1.04 University Committees
Committees and councils provide a means by which the staff may participate in the formulation of policies and procedures. All committees are recommending bodies. Upon recommendation from the Faculty Senate, Committee appointments, including chair designations are made by the President.
Each committee shall periodically review its charge and recommend any desired revision of the charge to the administrative official to whom it reports and to the Faculty Senate, with final approval made by the President. All committees shall keep minutes of their meetings. The minutes shall reflect the attendance of members. An official copy of minutes shall be submitted by each committee to the administrative official to whom the committee reports, as well as the President in the case of committees not reporting directly to the President, with a copy designated to the Faculty Senate.
The following outline broadly defines University committees and their respective fields of operation.
Executive Affairs Committees
Administrative Assessment Committee: Assures that all members of the UM community have the opportunity to evaluate the effectiveness of their leadership and to anonymously convey their evaluations to the President and other appropriate administrators. Reports to President and the Faculty Senate.
Admissions Committee: Assesses and recommends changes to admissions policies. Reports to the President and the Faculty Senate.
Concert and Lectures Committee: Reviews proposals for campus concerts and lectures and allocates funds for the purpose. Reports to the President.
College Night Committee: Provides oversight of the annual all-student production/activities. Reports to the Special Assistant to the President for University Events.
Dancy Lectures Committee: Organizes and hosts the Dancy Lecture Series. Reports to the President.
Disability Compliance Committee: Monitors and maintains compliance with 504/ADA mandates across campus, in matters relating to Academics, Facilities and Staff/Employees. Reports to the President.
Equal Employment Opportunity Committee: Advises the President on matters pertaining to equal opportunity, including the University Affirmative Action Plan and the Strategic Diversity Plan. Reports directly to the President.
Faculty & Professional Staff Salary Committee: Makes a list of faculty and professional staff salaries available and to provide a comparison of UM salaries to those of other institutions of higher education. Reports to the President.
Faculty Grievance Committee: To ensure that faculty grievances are addressed. To ensure that appropriate grievance policies exist. (Grievance policy—UM Policy 04:300). Reports to the President.
Hallie Farmer Lecture Committee: Organizes and hosts the Hallie Farmer Lecture Series. Reports to the President.
Institutional Effectiveness Committee: To monitor institutional effectiveness activities across the campus in order to maintain compliance with the Southern Association of Colleges and Schools. Reports to the President.
Intercollegiate Athletics Committee: Provides general oversight to the University’s program of intercollegiate athletics, and assures compliance with NCAA rules and regulations. Reports to the President.
Montevallo Connection Committee: Promotes cultural, educational, and professional exchanges that will enhance the educational experiences of both students in the Montevallo public schools and those at the University of Montevallo. Reports to the President and the COE Dean.
Space Utilization Committee: Reviews usage of all University facilities and space and recommends appropriate usage to the President. Reports to the President.
Technology Advisory Council: Oversees all aspects of campus technology, and makes recommendations. Reports to the Provost/VPAA and Faculty Senate.
University Planning Committee: Co-ordinates and oversees strategic planning for the University. Reports to the Vice President for Institutional Planning and Effectiveness.
Academic Affairs Committees
Academic Advising and Retention Committee: Monitors retention, and develops procedures for improving retention and the advising process. Reports to the Provost/VPAA and Faculty Senate.
Academic Development Committee: Makes decisions on all aspects of faculty development funding. Reports to the Provost/VPAA and Faculty Senate.
Awards and Scholarships: Awards scholarships to deserving students. Reports to the Provost/VPAA and Faculty Senate.
Human and Animal Research Subjects Research Committee: Ensures compliance of human and animal subjects research with applicable regulations and guidelines. Reports to the Provost/VPAA.
Library Committee: Studies the library needs for the University community and make recommendations to the Director of Libraries. Reports to the Provost/VPAA and Faculty Senate.
Sustainability Committee: Oversees environmental issues on campus, and integrates sustainable development into all aspects of campus life, including physical and academic. Reports to the Provost/VPAA and Faculty Senate.
Teacher Education Committee: Manages the Teacher Education Program by reviewing and assisting development of policies regarding admission, retention, and completion of the TEP, disseminating information to all academic disciplines, and ensuring compliance with applicable accreditation bodies. Reports to the Provost/VPAA and the COE Dean.
Undergraduate Curriculum and Standards Committee: Approves, evaluates, and maintains the undergraduate education program for the University. Approves courses that satisfy the general education requirements using the general education goals as the standard. Assesses the extent to which the general education program meets the established goals. Approves changes to undergraduate curriculum. Assesses academic policy making changes where necessary. Reports to Provost/VPAA and Faculty Senate.
University Committee on Faculty Evaluation, Promotion, and Tenure: Membership on the ad hoc University Committee on Faculty Evaluation, Promotion, and Tenure shall be open with regard to rank and tenure, and will represent by election the four colleges and the library. The primary role of the Committee shall be to: (a) review departmental statements of standards/expectations for promotion and tenure; and (b) review policies and procedures related to faculty evaluation, promotion, and tenure. Committee recommendations on Items (a) and (b) shall be sent to the Vice President for Academic Affairs. Reports to the Provost/VPAA.
University Writing Committee: Establishes and maintains effective Writing Across the Curriculum program for the University. Leads, monitors and assesses the Writing Reinforcement Program. Reports to the Provost/VPAA.
Student Affairs Committees
Black Heritage Committee: Enhances understanding and appreciation by the University community of contributions made by African-Americans to American and world civilizations. Reports to the President and Faculty Senate.
Campus Life Advisory Committee: Functions as a recommending body on issues related to various facets of campus life for students. Contains a subcommittee on International Student Affairs. Reports to the VPSA and Faculty Senate.
Justice Council: Establishes a method for the evaluation of student conduct when a rules and/or University policy violation is called into question. Hears cases brought by the University against students for alleged violations of the student conduct code. The role of Justice Council and Traffic Appeals Committee does not include the following, which are the roles of the Administrative Offices listed: Director of Housing and Residence Life, Director of Student Life, University Police, Vice-President for Student Affairs, President of the University. Reports to the VPSA (or the Provost/VPAA in cases of academic dishonesty.)
Student Publications Committee: To act as the supervisory and policy-making body as well as the fiscal agent for all official University of Montevallo student publications. To advise students in producing the publications, to select student-publication editors and business managers and to prepare and oversee budgets for the student publications. At present, the official student publications are The Alabamian, the student newspaper; Montage, the yearbook; and The Tower, the student literary publication. Reports to the VPSA.
Traffic Appeals: Reviews complaints regarding traffic citations given on the University campus. This review includes changes in policies and/or procedures and cancellation of citations when appropriate. Reports to the VPSA.
Operational Affairs Committees
Alumni Committee: Promotes the alumni program, both on and off campus. Assists, as needed, the UM Alumni Office with events. Reports to the VP for University Advancement.